Explanation
BACKGROUND
This ordinance is to authorize the Director of Finance and Management to establish purchase orders, for the Department of Technology, with Software House International (SHI) for Microsoft products and licenses. The Microsoft items will be acquired through a bid state term contract (0A02011 - Expiration 1/30/2007) available for the city's use. The equipment will be purchased from a pre-established universal term contract (UTC FL001717, with Smart Solutions, Inc., expiration date March 31, 2007.
The purpose of these purchases is to replace five (5) aging web servers that are hosted off city premises and purchase eleven (11) servers and operate from the City's computer center. This purchase will also allow the Department of Technology to develop and test web-applications without effecting the daily operations and utilization from customers and citizens; reducing possible risk of service interruption, down-time, and maintenance costs.
CONTRACT COMPLIANCE
223009648 - Expiration 11/09/2007 Software House International (SHI)
341403269 -- Expiration 06/04/2007 Smart Solutions, Inc.
FISCAL IMPACT
Funds are budgeted and available in the 2006 Department of Technology's Internal Service Fund's Budget to fund these purchases, which in the aggregate totals $167,722.76. Also, this ordinance authorizes the transfer of funds between Object Levels, to accommodate the expenditure authorized by this ordinance.
EMERGENCY DESIGNATION
Emergency designation is being requested to immediately facilitate this purchase, as the licenses and servers being purchased are crucial to city operations.
Title
To authorize the Director of Finance and Management to establish purchase orders, for the Department of Technology, with Software House International, for various Microsoft software products and licenses and Smart Solutions, Inc. for web servers; to authorize and direct the City Auditor to transfer $106,784.76 between Object Levels within The Department of Technology Internal Service Fund to authorize the expenditure of $167,722.76 or so much as may be needed from the information services fund; and to declare an emergency ($167,722.76)
Body
WHEREAS, this ordinance authorizes the Director of Finance and Management to establish two (2) purchase orders, for the Department of Technology, for the purchase of Microsoft software products and licenses and computer servers from an existing universal term contract with Smart Solutions, Inc; and
WHEREAS, the Department of Technology, on behalf of various city agencies, has a need to transfer $106,784.76 between Object Levels in the 2006 Department of Technology Internal Service Fund. Funds for this transfer have been identified and are available in Object Level Three: 03; and
WHEREAS, this purchase will allow the Department of Technology to develop and test web-applications without effecting the daily operations and utilization from customers and citizens; reducing possible risk of service interruption; down-time and maintenance costs; and
WHEREAS, the current and updated versions of software allow much more effective use of the capabilities provided by Microsoft software products and licenses; and
WHEREAS, a bid state term contract (0A02011) is available for the city's use with Software House International for the software server license purchase; and
WHEREAS, funding is available for this purchase within the Department of Technology's 2006 information services fund; and
WHEREAS, the Department of Technology, on behalf of various city agencies, has a need to transfer $106,784.76 between Object Levels in the 2006 Department of Technology Internal Service Fund. Funds for this transfer have been identified and are available in Object Level Three: 03; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it has an immediate need to encumber funds to purchase current and upgraded Microsoft products and licenses from Software House International (SHI) to maintain crucial city operations, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor be and is hereby authorized and directed to transfer $106,784.76 between object levels within the 2006 Department of Technology Internal Service Fund as follows:
From: Div.: 47-02| Fund: 514| Subfund: 001| OCA Code: 470113| Obj. level 1: 03|
Obj. level 3: 3369| Amount: $78,500.00| Web Support
From: Div.: 47-02| Fund: 514| Subfund: 001| OCA Code: 280768| Obj. level 1: 03|
Obj. level 3: 3369| Amount: $28,284.76| DoT Operations
To: Div.: 47-02| Fund: 514| Subfund: 001| OCA Code: 472413| Obj. level 1: 06|
Obj. level 3: 6649| Amount: $106,784.76| End User Computing
SECTION 2. That the Director of Finance and Management be and hereby is authorized to establish purchase orders with Software House International for the purchase of Microsoft products and licenses through the bid state term contract 0A02011 and computer servers from an established universal term contract with Smart Solutions, Inc.
SECTION 3. That the expenditure of $167,722.76 or so much as may be needed be and hereby is authorized within the information services fund to pay the cost thereof as follows:
Division: 47-02|Fund: 514|Subfund: 001|OCA: 470113 | Object level one: 03| Object level three code: 3369| Amount: $60,938.00| End User Computing
Division: 47-02|Fund: 514|Subfund: 001|OCA: 470113 | Object level one: 06| Object level three code: 6649| Amount: $106,784.76| End User Computing
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approved nor vetoes the same.