Explanation
1. BACKGROUND
This ordinance authorizes the Director of the Department of Public Service to enter into contract with Strawser Paving Co., Inc. for the Pedestrian Safety - SRTS Summit Street Bump-Outs project and to provide payment for construction, construction administration, and inspection services.
This contract will construct two pairs of bump-outs on Summit Street, one located at the intersection of Summit Street with 8th Avenue, and the second located at the intersection of Summit Street with 3rd Avenue. Both locations will include crosswalks and additional signage, including overhead signage, and lighting improvements. The bump-out at Summit Street with 3rd Avenue will also include a Rectangular Rapid Flash Beacons (RRFBs), and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
Ordinance 0512-2021 authorized the Director of the Department Public Service, on behalf of the City of Columbus, to submit applications to and execute grant agreements with the Ohio Department of Transportation relative to the Highway Safety Improvement Program, accepted and expended awarded grant funds, and issued refunds, if necessary, for the Pedestrian Safety - SRTS Summit Street Bump-Outs.
The estimated Notice to Proceed date is December 20, 2023. The project was let by the Office of Support Services through Vendor Services and Bid Express. Four bids were received on October 5, 2023 (all majority), and tabulated as follows:
Company Name Bid Amount City/State Majority/ODI Certification
Strawser Paving Company, Inc. $470,570.10 Columbus, Ohio Majority
Decker Construction Company $510,762.07 Columbus, Ohio Majority
Complete General Construction $511,221.38 Columbus, Ohio Majority
Danbert, Inc $573,136.73 Plain City, Ohio Majority
Award is to be made to Strawser Paving Co., Inc. as the lowest responsive and responsible and best bidder for their bid of $470,570.10. The amount of construction administration and inspection services will be $56,468.41. The total legislated amount is $527,038.51.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Strawser Paving Company, Inc.
As part of their bid Strawser Paving Co., Inc. has proposed the following subcontractors to work on the project:
Company Name City/State Majority/ODI Certification
Complete General Construction Columbus, Ohio MAJ
Follow the River Designs McConnelsville, Ohio EBE
Paul Peterson Company Columbus, Ohio MAJ
Griffin Pavement Striping Columbus, Ohio MAJ
Key Cable & Supply, Co Perrysburg, Ohio EBE
Buds, Inc. Nashport, Ohio EBE
32 Truckin, LLC Pickerington, Ohio EBE
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Strawser Paving Company, Inc. is CC6114 and expires 1/17/25.
3. PRE-QUALIFICATION STATUS
Strawser Paving Co., Inc. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
A portion of the funding for this project is a reimbursable budgeted expense of $177,569.00 within the Federal Transportation Grant Fund, Fund 7765, Grant #GTBD (Summit St Bump Outs SRTS 115486). Funds need to be appropriated.
The remaining balance of $349,469.51 is available and appropriated within the Streets and Highways Bond Fund, Fund 7704. An amendment to the 2023 Capital Improvement Budget is necessary to align spending with the proper project.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time and meet the requirements of the start date for the Ohio Department of Transportation funding award to avoid penalty and to ensure the safety of the traveling public.
Title
To amend the 2023 Capital Improvement Budget; to appropriate funds within the Federal Transportation Grants Fund and the Streets and Highways Bond Fund; to authorize the Director of the Department of Public Service to enter into contract with Strawser Paving Co., Inc. for the Pedestrian Safety - SRTS Summit Street Bump-Outs project; to authorize the expenditure of up to $527,038.51 from the Streets and Highways Bond Fund and the Federal Transportation Grants Fund; to repay any unused grant funds at the end of the grant period; and to declare an emergency. ($527,038.51)
Body
WHEREAS, the Department of Public Service is engaged in the Pedestrian Safety - SRTS Summit Street Bump-Outs project; and
WHEREAS, the work for this project consists of construction of two pairs of bump-outs on Summit Street, one located at the intersection of Summit Street with 8th Avenue, and the second located at the intersection of Summit Street with 3rd Avenue. Both locations will include crosswalks and additional signage, including overhead signage, and lighting improvements. The bump-out at Summit Street with 3rd Avenue will also include a Rectangular Rapid Flash Beacons (RRFBs), and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Strawser Paving Co., Inc. will be awarded the contract for the Pedestrian Safety - SRTS Summit Street Bump-Outs project; and
WHEREAS, the Department of Public Service requires funding to be available for the project for construction expense along with construction administration and inspection services; and
WHEREAS, Federal Transportation grant funds will be used to pay for a portion of this project; and
WHEREAS, it is necessary to amend the 2023 Capital Improvement Budget to establish authority within the correct project; and
WHEREAS, funds must be appropriated within the Federal Transportation Grants Fund and the Streets and Highways Bond Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into contract with Strawser Paving Co., Inc. to ensure the safety of the traveling public, all for the immediate preservation of the public health, peace, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2023 Capital Improvements Budget authorized by Ordinance 1711-2023 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /C.I.B. as Amended
7704 / P590105-100127 / Pedestrian Safety Improvements - Worthington Woods Boulevard Sidewalks (Sancus to Deer Creek) (Voted Carryover) / $190,000.00 / ($190,000.00) / $0.00
7704 / P590105-100463 / Pedestrian Safety - Sidewalk Replacement (2021 Tree Root) (Voted Carryover) / $62,183.00 / ($62,183.00) / $0.00
7704 / P590105-901981 / Pedestrian Safety Improvements - TRR Sidewalk Replacement (2019) (Voted Carryover) / $30,753.00 / ($30,753.00) / $0.00
7704 / P590105-100121 / Pedestrian Safety Improvements - Kingsford Road Sidewalks (Briggs Rd and Eakin Rd) (Voted Carryover) / $215.00 / ($215.00) / $0.00
7704 / P590105-100000 / Pedestrian Safety Improvements (Voted Carryover) / $17,131.00 / ($17,131.00) / $0.00
7704 / P590105-100478 / Pedestrian Safety - CDBG Sidewalk Gaps (2023) (Voted Carryover) / $101,189.00 / ($1.00) / $101,188.00
7704 / P590105-100083 / Pedestrian Safety Improvement - Wilson Road Shared Use Path (Voted Carryover) / $109,253.00 / ($49,187.00) / $60,066.00
7704 / P590105-100468 / Pedestrian Safety - SRTS - Summit Street Bump-Outs (Voted Carryover) / $0.00 / $349,470.00 / $349,470.00
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2023, the sum of $349,254.51 is appropriated in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P590105 (Pedestrian Safety Improvement), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2023, the sum of $177,569.00 is appropriated in Fund 7765 (Federal Transportation Grants Fund), Dept-Div 5912 (Design and Construction), Project GTBD (Summit St Bump Outs SRTS 115486), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That the Director of the Department Public Service be and is hereby authorized to enter into a construction services contract with Strawser Paving Co., Inc., 1595 Frank Road, Columbus, Ohio 43223, for the Pedestrian Safety - SRTS - Summit Street Bump-Outs project in the amount of up to $470,570.10 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $56,468.41.
SECTION 5. That the expenditure of $349,469.51, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), P590105-100468 (Pedestrian Safety - SRTS - Summit Street Bump-Outs), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 6. That the expenditure of $177,569.00, or so much thereof as may be needed, is hereby authorized in Fund 7765 (Federal Transportation Grants Fund), Dept-Div 5912 (Design and Construction), Project GTBD (Summit St Bump Outs SRTS 115486), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 7. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. At the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 11. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.