Explanation
The Department of Public Utilities entered into a contract with Decker Construction Company for the Utility Cut and Restoration Project. This project includes services such as excavation, driveway pavement replacement, pavement planning, crack sealing, flowable controlled density fill, brick street repair, pumping water from cuts, mill and overlaying. This contract was the result of a Director's bid received on December 13, 2007 (SA002731). Decker Construction Company was the only bid received and met all requirements of the specifications. The original contract was for a period of one year with a multi-year renewal option. The Department is pleased with their performance and request authority to modify the original contract for a grand total of $500,000.00.
Contract Compliance: 31-0983557, expires November 26, 2009
Decker Construction Company does not hold MBE/FBE status.
1. Amount of additional funds: The amount of additional funds needed for this contract is $500,000.00. The original contract was established for $1,235,000.00. The total cost of the original contract and all modifications is $3,160,000.00. The modification represents funding added during the contract period for costs related to the services provided. The need for increased funding is to cover anticipated contract billings during fiscal year 2009.
2. Reason additional needs were not foreseen: The need for increased funding is directly related to code requirements and system repairs over and above those originally anticipated. This legislation is to encumber funds for fiscal year 2009 for the Division of Power and Water.
3. Reason other procurement processes not used: Work under this modification is a continuation of services included in the scope of the original bid contract.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: The Divisions of Power and Water (W) allocated $785,000.00 for these services in the 2009 budget. The Division of Power and Water (W) has encumbered $700,000.00 to date in FY2009 and is requesting to encumber additional funds in the amount of $500,000.00. Water Works Operating Fund 600 expenditures will be reprioritized in order to cover the deficit.
The following amounts were encumbered in 2007 and 2008 for similar services:
2007: $760,000 Water; $980,000 Sewerage; $0.0 Electricity
2008: $860,000 Water; $600,000 Sewerage; $25,000 Electricity
Title
To authorize the Director of Public Utilities to enter into a modification of the Utility Cut and Restoration Project contract with Decker Construction Company, for the Division of Power and Water, to authorize the expenditure of $500,000.00 from Water Systems Operating Fund. ($500,000.00)
Body
WHEREAS, the Department of Public Utilities has a contract with Decker Construction Company, for the Utility Cut and Restoration Project, and
WHEREAS, the vendor has agreed to modify and increase EL007922 at current prices and conditions, and it is in the best interest of the City to exercise this option, and
WHEREAS, these repair services are used by the Department of Public Utilities, for the preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Public Utilities Director be and is hereby authorized and directed to modify and increase EL007922 with Decker Construction Company. Total amount of modification No. 2 is ADD $500,000.00. Total contract amount including this modification is $3,160,000.00.
Section 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
Section 3. That the expenditure of $500,000.00 or so much thereof as may be needed, is hereby authorized from Object Level One 03, Object level Three 3375, Fund Names and Numbers, Departments, OCA Codes and amounts listed below, to pay the cost thereof.
Dept/Div Fund Name Fund Number OCA Amount
60-09 Water Works Operating 600 602730 450,000.00
60-09 Water Works Operating 600 602722 50,000.00
$500,000.00
Section 4. That this Ordinance shall take effect and be in effect and be in force from and after the earliest period allowed by law.