Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT), on behalf of the Department of Public Utilities (DPU), to enter into an agreement with Adager Corporation for annual software maintenance and support services. Adager Corporation provides the software maintenance and support services that are required for the Division of Electricity to operate the HP 3000 Database utility. This ordinance will renew support for the period of August 16, 2010 through August 15, 2011. The amount of funds needed for the annual software maintenance and support agreement is $1,645.00.
This ordinance also requests approval to continue services provided by Adager Corporation in accordance with sole source procurement provisions of Section 329 of the Columbus City Code; as it has been determined Adager Corporation is the sole distributor and does not utilize distributors or resellers to provide maintenance and support for its software products.
EMERGENCY DESIGNATION:
Emergency designation is requested to immediately facilitate prompt payment and to avoid interruption in the performance of services in the usual daily operation.
FISCAL IMPACT:
Sufficient funds are available in the Department of Technology, Information Services Fund to pay for the annual software maintenance and support services for the HP 3000 Database utility. The amount of funds needed for the 2010 annual software maintenance and support agreement with Adager Corporation is $1,645.00, with an associated coverage period from August 16, 2010 through August 15, 2011.
CONTRACT COMPLIANCE:
Vendor Name: Adager Corporation F.I.D#/CC#: 82-0422984 Expiration Date: 10/12/2012
Title
To authorize the Director of the Department of Technology, on behalf of the Department of Public Utilities, to enter into an agreement with Adager Corporation for annual software maintenance and support services, in accordance with the sole source procurement provisions of the Columbus City Codes; and to authorize the expenditure of $1,645.00 from the Department of Technology Information Services Fund; and to declare an emergency. ($1,645.00)
Body
WHEREAS, the Director of the Department of Technology, on behalf of the Department of Public Utilities, has a need to enter into an agreement with Adager Corporation for annual software maintenance and support services associated with Division of Electricity's HP 3000 Database utility; and
WHEREAS, the passage of this ordinance will allow DoT to obtain the needed services with a coverage period from August 16, 2010 through August 15, 2011, in the amount of $1,645.00; and
WHEREAS, this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to enter into an agreement with Adager Corporation for annual software support and maintenance services, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology, on behalf of the Department of Public Utilities, be and is hereby authorized to enter into an annual software maintenance and support agreement with Adager Corporation, which supports the Division of Electricity's HP 3000 Database utility. This agreement has an associated coverage period from August 16, 2010 through August 15, 2011, in the amount of $1,645.00.
SECTION 2: That the expenditure of $1,645.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.:47-01|Fund:514|Subfund: 550|OCA Code: 514550|Obj. Level 1: 03|Obj. Level 3: 3369| Amount: $100.35 | Electricity
Div.:47-01|Fund:514|Subfund: 600|OCA Code: 514600|Obj. Level 1: 03|Obj. Level 3: 3369| Amount: $638.26 | Water
Div.:47-01|Fund:514|Subfund: 650|OCA Code: 514650|Obj. Level 1: 03|Obj. Level 3: 3369| Amount: $715.57 | Sewer and Drains
Div.:47-01|Fund:514|Subfund: 675|OCA Code: 514675|Obj. Level 1: 03|Obj. Level 3: 3369| Amount: $190.82 | Stormwater
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4: That this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.