Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Proline Electric, Inc. for the Lighting Improvements 2022 Project. The contract amount is $563,300.00, with a contingency of $61,700.00, for a total of $625,000.00 being authorized by this ordinance.
Recreation and Parks seeks to upgrade antiquated and inefficient lighting systems in the Blackburn and Barack Community Center gymnasiums. There will also be upgrades to the Woodward Park tennis courts. These existing fixtures are high-intensity discharge lights with ballasts beyond the expected service life and they will be replaced with high-efficiency LED lighting. Additional egress lighting will also be added to the gymnasiums to improve safety.
Vendor Bid/Proposal Submissions (ODI designation status):
Bids were advertised through Vendor Services and Bid Express, in accordance with City Code Section 329, on June 15, 2023 and received by the Recreation and Parks Department on July 25, 2023. Bids were received from the following companies:
Proline Electric (MAJ): $563,300.00
Evolved Lighting (MAJ): $713,477.08
After reviewing the bids that were submitted, it was determined that Proline Electric, Inc. was the lowest and most responsive bidder. Proline Electric, Inc. and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
As part of their bid, Proline Electric, Inc. has proposed the following vendors to fulfill the Office of Diversity and Inclusion project goal:
Goldtech of Ohio (MBE)
Certification of the MBE's and WBE's being proposed are in good standing at the time the bid is being awarded.
Principal Parties:
Proline Electric, Inc.
1755 Victor Road Northwest
Lancaster, Ohio 43130
Michelle Hampson, (740) 653-7588
Contract Compliance Number: 005491
Contract Compliance Expiration Date: July 18, 2025
Benefits to the Public: The improved gym and sports court lighting will ensure that play opportunities are safe and equitable. The lighting will expand programming opportunities and hours of use at the courts. Public safety will also be improved by enhancing the surrounding area with additional exterior lighting. The City takes pride in offering low cost, well maintained, and safe facilities in our communities and this project will assist with these continued efforts.
Community Input/Issues: There have been many requests from the public on additional lighting at these locations.
Area(s) Affected: Near East (56), South Side (63), Northland (35)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by maximizing the use of existing recreational facilities for enhanced programming and offerings. Additionally, providing this lighting will create a safer environment for the user while reducing energy usage with LED lamps for the sports court and gym lighting. These improvements also expand revenue-producing amenities.
Fiscal Impact: $625,000.00 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Proline Electric, Inc. for the Lighting Improvements 2022 Project; to authorize the transfer of $625,000.00 within the Recreation and Parks Voted Bond Fund, to authorize the amendment of the 2023 Capital Improvements Budget; and to authorize the expenditure of $625,000.00 from the Recreation and Parks Voted Bond Fund. ($625,000.00)
Body
WHEREAS, it is necessary to authorize the Director of Recreation and Parks to enter into contract with Proline Electric, Inc. for the Lighting Improvements 2022 Project; and
WHEREAS, it is necessary to authorize the transfer of $625,000.00 within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the amendment of the 2023 Capital Improvements Budget Ordinance 1711-2023 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $625,000.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it has become necessary in the usual daily operations of the Recreation and Parks Department in that it is necessary to authorize the Director to enter into contract with Proline Electric, Inc. for the Lighting Improvements 2022 Project, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with Proline Electric, Inc. for the Lighting Improvements 2022 Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $625,000.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2023 Capital Improvements Budget Ordinance 1711-2023 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current Revised Authority / Current Remaining Authority / Change / Amended Revised Authority / Amended Remaining Authority
Fund 7702 / P511019-100000 / Glenwood and Windsor Pools (Voted Carryover) / $20,040 / $20,040 / $1,797,205 / $1,817,245 / $1,817,245 (to match cash)
Fund 7702 / P511019-100000 / Glenwood and Windsor Pools (Voted Carryover) / $1,817,245 / $1,817,245 / ($625,000) / $1,192,245 / $1,192,245
Fund 7702 / P511043-100000; Lighting Improvements 2022 (Voted Carryover); $0 / $0 / $625,000 / $625,000 / $625,000
SECTION 7. For the purpose stated in Section 1, the expenditure of $625,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks and Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.