Explanation
Background:
This ordinance will authorize the transfer of $80,700.00 within the voted Recreation and Parks Build America Bond Fund No. 746 and amend the 2011 Capital Improvements Budget to allow for facility improvements.
Proposals were received by the Recreation and Parks Department on May 5, 2011 for the Doors, Windows, and Floors Improvements Design as follows:
Status
Abbot Studios MAJ
Rogers Krajnak MAJ
Schorr Architects MAJ
PM Architects ASN
Vivid Design Group MAJ
Consultant shall provide architectural and engineering services to prepare plans and specifications for bidding for :
Door replacements and/or improvements at Driving Park Recreation Center (1100 Rhoads Avenue 43206); McCoy Park Concession Building (600 Stimmel Road 43223); McDonald Athletic Complex Batting Cage (4990 Olentangy River Road 43214); Thompson Recreation Center (1189 Dennison Avenue 43201); and Tuttle Recreation Center (240 West Oakland Avenue 43201). The intention is to replace all units with appropriate new, energy-efficient units with appropriate materials. Where possible, all multiple doors to be replaced with double doors.
Floor and sub floor improvements at Barack Recreation Center (580 Woodrow Avenue 43207); Beatty Recreation Center (247 North Ohio Avenue 43203); Cultural Arts Center (139 West Main Street 43215); Linden Recreation Center (1254 Briarwood Avenue 43211); Antrim Shelter House (5800 Olentangy River Road 43085); Big Run Shelter House (4201 Clime Road 43228); and Whetstone Shelter House (3923 North High Street 43214). The intention is to remove damaged flooring and replace with durable products fabricated with a focus on recycled materials and energy efficiency.
Window, window opening and window hardware replacements at Carriage Place Recreation Center (4900 Sawmill Road 43235); Douglas Recreation Center (1250 Windsor Avenue 43211); Feddersen Recreation Center (3911 Dresden Avenue 43224); Howard Recreation Center (2505 Cassady Avenue 43219); Parks Maintenance Facility (1533 Alum Industrial Drive 43209); and Thompson Recreation Center (1189 Dennison Avenue 43201). The intention is to replace all units with appropriate new, energy-efficient units.
Principal Parties:
Abbot Studios Architects, LLC
Henry Abbot (contact)
130 E. Chestnut St., Suite 302
Columbus, OH 43215
Phone: (614) 461-0101
Contract Compliance #311181520
Contract Compliant through 03/10/2011
15+ Columbus Employees
Subcontractors Listed in Proposal:
Lawhon & Associates, Inc. (FBE)
Title
To authorize the transfer of $80,700.00 within the Governmental Build America Bond Fund; to amend the 2011 Capital Improvements Budget; to authorize and direct the Director of Recreation and Parks to enter into contract with Abbot Studios Architects, LLC for professional services related to the Doors, Windows and Floors Improvements 2011 Design; to authorize the expenditure of $74,800.00 and $5,900.00 in contingency for a total of $80,700.00 from the Voted Parks and Recreation Bond Fund; and to declare an emergency. ($80,700.00)
Body
WHEREAS, funds are being moved to alternate project within Fund 746 to establish correct funding locations for this project; and
WHEREAS, the 2011 Capital Improvement Budget will be amended to reflect the fund transfer from projects within Fund 746 for Facility Improvement project to provide sufficient funding and spending authority for the aforementioned project expenditure; and
WHEREAS, this transfer does not adversely affect any project in the 2011 Capital Improvements Budget; and
WHEREAS, It is necessary for the Director of Recreation and Parks to enter into contract with Abbot Studios Architects, LLC for professional services related to the Doors, Windows and Floors Improvements 2011 Design; and
WHEREAS, an emergency exists in the usual daily operation of the Columbus Recreation and Parks Department that it is immediately necessary to authorize the City Auditor to transfer funds within the Governmental Build America Bond Fund; and to amend the 2011 Capital Improvements Budget to execute the aforementioned capital project related transaction, in order to help keep the project on schedule for the preservation of the public health, peace, property and safety; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to transfer $80,700.00 within the voted Recreation and Parks Bond Fund No. 746 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
510035-100006 763506 6620 $80,700.00
TO:
Project OCA Code Object Level 3 Amount
510035-100000 746035 6620 $80,700.00
SECTION 2. That the 2011 Capital Improvements Budget Ord. # 0266-2011 is hereby amended as follows in order to provide sufficient budget authority for this legislation and the modification to Wolf Park Shelterhouse .
CURRENT:
Fund 746; Project 510035-100006 /Milo Grogan Recreation Center/ $350,000 (Voted carryover)
Fund 746; Project 510035-100000/Facility Improvements/ $0 (Voted carryover)
Fund 746; Project 510035-100045 /Shelter Improvements/ $452,000 (Voted carryover)
Fund 746; Project 510035-100040 /Plumbing and Electrical/ $15,000 (Voted carryover)
AMENDED TO:
Fund 746; Project 510035-100006 /Milo Grogan Recreation Center/ $205,700 (Voted carryover)
Fund 746; Project 510035-100000 /Facility Improvements/ $80,700 (Voted carryover)
Fund 746; Project 510035-100045 /Shelter Improvements/ $517,675 (Voted carryover)
Fund 746; Project 510035-100040 /Plumbing and Electrical/ $12,925.00 (Voted carryover)
SECTION 3. That it is necessary for the Director of Recreation and Parks to enter into contract with Abbot Studios Architects, LLC for professional services related to the Doors, Windows and Floors Improvements 2011 Design
SECTION 4. That the expenditure of $80,700.00, or so much thereof as may be necessary, be and is hereby authorized, to pay the cost thereof, as follows:
$80,700.00 Recreation and Parks Voted Bond Funds: Fund No. 746, Dept. 51-01, Project 510035-100000, OCA Code 746035, and Object Level 3 No. 6620
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.