Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into contract with GPD Group in the amount of up to $250,000.00 for the Intersection Improvements - Safety Projects General Engineering project for the Division of Design and Construction.
The intent of this project is to provide the City of Columbus, Department of Public Service, additional resources to perform various safety related engineering, design, surveying tasks and technical services for all divisions in the department: Planning and Operations, Design and Construction, and Mobility Options.
The projects developed under this program are typically small to moderate size improvements, and would include a significant emphasis on traffic safety improvements.
The Department of Public Service, Office of Support Services solicited Requests for Proposals for the Intersection Improvements - Safety Projects General Engineering contract. The project was formally advertised on the Vendor Services web site from October 30, 2012, to November 20, 2012. The city received six (6) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on November 29, 2012.
Company Name Majority/MBE/FBE/ASN /PHC
GPD Group MAJ
W.E. Stilson MAJ
Michael Baker Jr. Inc. MAJ
DLZ ASN
Crawford, Murphy, and Tilly, Inc. MAJ
Mannik & Smith Group MAJ
GPD Group received the highest score by the evaluation committee and will be awarded the Intersection Improvements - Safety Projects General Engineering.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against GPD Group.
2. CONTRACT COMPLIANCE
GPD Group's contract compliance number is 341134715 and expires 3/1/13.
3. FISCAL IMPACT
Funding for this contract is available within the Streets and Highways G.O. Bonds Fund. This ordinance authorizes a C.I.B. amendment to establish funding in the appropriate project.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide necessary engineering and design funding and prevent unnecessary delays in the Department of Public Service Capital Improvement Program.
Title
To authorize the Director of Public Service to enter into contract with GPD Group for engineering, design and surveying services in connection with the Department's Intersection Improvements - Safety Projects General Engineering project; to amend the 2012 Capital Improvement Budget; to authorize the transfer of cash and appropriation within the Streets and Highways G.O. Bonds Fund; to authorize the expenditure of up to $250,000.00 from the Streets and Highways G.O. Bonds Fund for this contract; and to declare an emergency. ($250,000.00)
Body
WHEREAS, the Director of Public Service has identified the need to enter into a professional service contract to provide for engineering, design, technical services and surveying services required by capital improvement projects undertaken by the Department of Public Service; and
WHEREAS, this ordinance authorizes the Director of Public Service to enter into contract with GPD Group for the provision of engineering, design, technical services and surveying services described above in the amount of up to $250,000.00; and
WHEREAS, it is necessary to authorize an amendment to the 2012 Capital Improvement Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Design and Construction in that this contract should authorized immediately so that funding can be made available for necessary engineering, design, and surveying services for capital improvement projects; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into contract with GPD Group, 1801 Watermark Drive, Columbus, Ohio, 43215 for engineering, design, technical services and surveying in an amount of up to $250,000.00, for the Division of Design and Construction.
SECTION 2. That the 2012 C.I.B. authorized by ordinance 0368-2012 be amended as follows to provide sufficient authority for the appropriate projects authorized within this ordinance:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
704 / 530060-100000 / Neil Avenue Improvements (Voted 2008) / $2,000,000.00 / ($250,000.00) / $1,750,000.00
704 / 530086-100000 / Intersection Improvements (Voted 2008) / $0.00 / $250,000.00 / $250,000.00
SECTION 3. That the transfer of cash and appropriation within the Streets and Highways G.O. Bonds Fund, No. 704, be authorized as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530060-100000 / Neil Avenue Improvements / 06-6600 / 591260 / $250,000.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530086-100000 / Intersection Improvements / 06-6600 / 590040 / $250,000.00
SECTION 4. That for the purpose of paying the cost of this contract the sum of up to $250,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, No. 704 as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530086-100000 / Intersection Improvements / 06-6682 / 590040 / $250,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.