Explanation
BACKGROUND: The purpose of this legislation is to authorize the Director of the Department of Finance and Management to enter into a contract with Xylem Water Solutions USA, Inc. for the purchase of a Flygt Heavy Duty Electric Submersible Effluent River Pump for the Division of Sewerage and Drainage. The Effluent River Pump will be used at the Southerly Wastewater Treatment Plant to pump treated wastewater back into the river.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ025161). One hundred thirteen (113) vendors (4 EBE, 1 EBE/VBE, 96 MAJ, 6 MBE, 6 WBE) were solicited and one (1) majority bid was received on July 6, 2023
After a review of the bid, the Division of Sewerage and Drainage recommends the award be made for all items to Xylem Water Solutions USA, Inc. as the only responsive, responsible and best bidder.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Xylem Water Solutions USA, Inc., Vendor #008147, CC Exp 2/2/24, Majority Vendor
FISCAL IMPACT: $354,871.00 has been budgeted for this purchase.
$406,140.75 was expended in 2022
$362,938.16 was expended in 2021.
Title
To authorize the Director of the Department of Finance and Management to enter into a contract with Xylem Water Solutions USA, Inc. for the purchase of a Flygt Heavy Duty Electric Submersible Effluent River Pump for the Division of Sewerage and Drainage; and to authorize the expenditure of $354,871.00 from the Division of Sewer Operating Fund; ($354,871.00).
Body
WHEREAS, the Purchasing Office opened formal bids on July 6, 2023 for the purchase of a Flygt Heavy Duty Electric Submersible Effluent River Pump for the Division of Sewerage and Drainage; and
WHEREAS, the Division of Sewerage and Drainage recommends an award be made for all items to the only responsive, responsible and best bidder Xylem Water Solutions USA, Inc.; and
WHEREAS, the Southerly Wastewater Treatment Plant will use the Flygt Heavy Duty Electric Submersible Effluent River Pump to pump treated wastewater back into the river; and
WHEREAS, this ordinance authorizes the expenditure of $354,871.00, or so much thereof as may be needed, for the purchase of a Flygt Heavy Duty Electric Submersible Effluent River Pump; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Xylem Water Solutions USA, Inc. in accordance with the terms, conditions and specifications of Solicitation Number RFQ025161 on file in the Purchasing Office; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management be and is hereby authorized to enter into a contract with Xylem Water Solutions USA, Inc. for the purchase of a Flygt Heavy Duty Electric Submersible Effluent River Pump in accordance with RFQ025161 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $354,871.00, or as much thereof as may be needed, is hereby authorized in Fund 6100 (Sewer Operating Fund); in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.