Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a construction contract with Sunesis Environmental, LLC through the City’s IFB process for the Indianola Booster Station Demolition, CIP #690473-100018, in an amount up to $119,098.00, and to encumber funds in an amount up to $2,000.00 to pay the Department of Public Service for prevailing wage services, for a total expenditure of up to $121,098.00.
The project will remove existing pipe and an unused booster station in the water distribution system and rehabilitate the area to decrease the burden on water maintenance operations and to improve customer service.
The project falls within Columbus Community 39, Clintonville.
TIMELINE: Work is scheduled to be completed within 180 calendar days from the Notice to Proceed. The City anticipates issuing a Notice to Proceed in October 2025. Work will continue until the entire contract scope is completed and accepted by the City.
ESTIMATED COST OF PROJECT
The bid amount and proposed award amount is $119,098.00, including a 10% construction contingency amount that will be utilized to fund needed and approved changes in the work. No contract modifications are anticipated at this time; however, construction exigency might later compel modification of this contract, if unforeseen difficulties are encountered.
Cost summary:
Original Contract $ 119,098.00
Future Anticipated Needs $ 0.00
CONTRACT TOTAL $ 119,098.00
DPS Prevailing Wage Administration $ 2,000.00
$ 121,098.00
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
The goal of this project is to remove existing abandoned booster station within the water distribution system. Removing this station will decrease the burden on water maintenance operations and improve customer service.
3. BID INFORMATION
This project was formally advertised on the Vendor Services and Bid Express websites from June 4, 2025 through July 9, 2025. Three bids were received:
Name Bid Amount________City/State Status
Sunesis Environmental, LLC $119,098.00 Fairfield/OH MAJ
Baumann Enterprises, Inc. $160,920.00 Garfield Heights/OH MAJ
John Eramo & Sons, Inc $176,398.80 Hilliard/OH MAJ
Sunesis Environmental’s bid was then evaluated and deemed the lowest, best, most responsive bid.
4. CONTRACT COMPLIANCE INFORMATION
Sunesis Environmental’s contract compliance number is CC012316 and expires 3/28/27.
As part of their proposal, Sunesis Environmental, has proposed the following subcontractor to perform contract work:
Company Name City/State ODI Certification Status
Freedom Utilities Columbus, Ohio MAJ
The certification of the above company will need to be renewed before the contract is executed.
The certification of Sunesis Environmental was in good standing at the time of the bid award.
5. PRE-QUALIFICATION STATUS
Sunesis Environmental and all subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
6. FISCAL IMPACT
Funding in the amount of $121,098.00 is available and appropriated within the Water Bond Fund, Fund 6006. An amendment to the 2025 Capital Improvement Budget is needed to align budget authority with the proper project. A transfer of cash and appropriation between projects within the Water Bond Fund is needed to align cash and appropriation with the proper project.
Title
To authorize the Director of the Department of Public Utilities to enter into a construction contract with Sunesis Environmental for the Indianola Booster Station Demolition project; to authorize an amendment to the 2025 Capital Improvement Budget; to authorize the transfer of cash and appropriation within the Water Bond Fund; and to authorize the expenditure of $121,098.00 for the project. ($121,098.00)
Body
WHEREAS, the Department of Public Utilities is engaged in the Indianola Booster Station Demolition project; and
WHEREAS, three bids for the Indianola Booster Station Demolition project were received and opened on July, 9, 2025; and
WHEREAS, Sunesis Environmental was determined to be the lowest, responsive, and responsible bidder; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to enter into a construction services contract with Sunesis Environmental for the Indianola Booster Station Demolition project; and
WHEREAS, the 2025 Capital Improvements Budget must be modified to align budget authority with the proper project; and
WHEREAS, it is necessary to transfer cash and appropriation between projects within the Water Bond Fund, Fund 6006, to align cash and appropriation with the proper project; and
WHEREAS, it is necessary to expend funds to pay for this project; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2025 Capital Improvements Budget authorized by Ordinance 1790-2025 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name (Funding Source) / Current Authority / Revised Authority / Change
6006 / 690604-100000 / Lockbourne Road Quarry Embankment Improvements (Voted Water Carryover) / $0.00 / $104,140.00 / $104,140.00 (to match cash)
6006 / 690614-100000 / HCWP LOX Piping Improvements (Voted Water Carryover) / $24,400.00 / $0.00 / ($24,400.00)
6006 / 690604-100000 / Lockbourne Road Quarry Embankment Improvements (Voted Water Carryover) / $104,140.00 / $7,442.00 / ($96,698.00)
6006 / 690473-100018 / Indianola Booster Station Demolition (Voted Water Carryover) / $0.00 / $121,098.00 / $121,098.00
SECTION 2. That the transfer of $121,098.00, or so much thereof as may be needed, is hereby authorized within the Water Bond Fund, Fund 6006, per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of the Department of Public Utilities is hereby authorized to enter into a construction services contract for the Indianola Booster Station Demolition project with Sunesis Environmental, 325 Commercial Drive, Fairfield, OH 45014, in an amount up to $119,098.00, in accordance with the terms and conditions of the contract on file in the Department of Public Utilities.
SECTION 4. That the expenditure of up to $121,098.00, or so much thereof as may be needed, is hereby authorized from the Water Bond Fund, Fund 6006, per the accounting codes in the attachment to this ordinance.
SECTION 5. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.