Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Prime Engineering for professional architectural and engineering services for the Groves Road building renovation, 4252 Groves Road.
The goal of this project is to renovate this recently acquired warehouse facility to meet the operational needs of various departments throughout the City. This contract will authorize professional engineering, architectural and planning services to properly plan for the physical consolidation of various City Departments into this location to better serve the needs of the City and to create operational efficiencies. Services will include architectural and engineering design, site condition assessments, master planning, space programming and construction oversight.
A number of City Departments are being reviewed for relocation to this warehouse facility; however, as the space planning process continues other departmental functions may be possible. The Departments and functions identified at this time are:
· Public Safety - Support Services, including Weights and Measures and Licensing, Fire Storage Warehouse, Support Services, and the Police Dive Team;
· Public Service - Refuse Alum Creek Station, Refuse Container Management, Planning and Operations Marion Road Outpost;
· Finance and Management - Facilities Management, and the Fleet Management vehicle sales lot; and
· Development - Environmental Blight Abatement.
Requests for Statement of Qualifications were available on October 25, 2011, and submitted on November 30, 2011. The City received eighteen proposals (^3 AS1, 0 FBE, *2 MBE,): O&S Associates, Inc., J. L. Bender Architect & Planners, *HKI Associates, Inc., DLZ Architecture, Inc., Schorr Architects, Inc., Harris Architects, Design Group, Inc., *Moody-Nolan, Braun &Steidl Architects, Inc., ^Prime Engineering, Inc., ^Kabil Associate, Inc., Abbott Studios, M+A Architects, Schooley Caldwell, ^Star Consultants, Phillip Markwood Architects, JBA Architects, P.C., and Seinknopf, Macioce, and Schapa. The selection of the vendor for professional services is in accordance with the competitive bidding provisions of the Columbus City Code.
Emergency action is requested so that the necessary professional services may be accomplished without delay, to better serve the needs of the City and to create operational efficiencies.
Prime Engineering, Inc. Contract Compliance No. 26-0546656, expiration date February 17, 2014.
Fiscal Impact: The cost of this contract is $1,926,162.00. Sufficient funding is available in the Construction Management Capital Improvement Fund.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Prime Engineering for professional architectural and engineering services for the Groves Road building renovation, 4252 Groves Road; to authorize the expenditure of $1,926,162.00 from the Construction Management Capital Improvement Fund; and to declare an emergency, ($1,926,162.00)
Body
WHEREAS, the Finance and Management Department, Office of Construction Management desires to enter into a professional service contract with Prime Engineering for professional architectural and engineering services for the Groves Road building renovation, 4252 Groves Road; and
WHEREAS, Prime Engineering is the most responsive and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with Prime Engineering for professional architectural and engineering services for the Groves Road building renovation, 4252 Groves Road, so that the necessary professional services may be accomplished without delay, to better serve the needs of the City and to create operational efficiencies, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is authorized to enter into a contract on behalf of the Office of Construction Management with Prime Engineering for professional architectural and engineering services for the Groves Road building renovation, 4252 Groves Road
SECTION 2. That the expenditure of $1,926,162.00, or so much thereof as may be necessary in regards to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-27
Fund: 733
Project: 570057-100000
OCA: 733057
Object Level 1: 06
Object Level 3: 6681
Amount: $1,926,162.00
SECTION 3. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.