. .Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Sludge Grinder Parts and Services with JWC Environmental. The Division of Sewerage and Drainage is the primary user for Sludge Grinder Parts and Services. Sludge Grinder Parts and Services are used in equipment that reduces solids for pump protection in the sewerage collection and processing system. The term of the proposed option contract would be approximately Three (3) years, expiring May 31, 2027, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on May 2, 2024. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002726.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.18 relating to competitive bidding (Request for Quotation No. RFQ027427). One (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
JWC Environmental, CC# 008198 expires May 30, 2026, Items: All items, $1.00
Total Estimated Annual Expenditure: $150,000.00, Division of Sewerage and Drainage, as the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because the current contract expires May 31, 2024 and these repair parts are essential to operate equipment used to reduce solids for pump protection in the sewerage collection and processing system and are necessary to keep the system fully functional.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002726. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Sludge Grinder Parts and Services with JWC Environmental; to authorize the expenditure of $1.00; and to declare an emergency. ($1.00).
Body
WHEREAS, the Sludge Grinder Parts and Services UTC will provide for the purchase of Sludge Grinder Parts and Services (Muffin Monster) Repair Parts used to repair the City’s Muffin Monster equipment; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on May 2, 2024 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is necessary to authorize the Finance and Management Director to immediately enter into a Universal Term Contract with JWC Environmental for the option to purchase Sludge Grinder Parts and Services because the current contract expired on May 31, 2024 and the repair parts to be provided under the contract are essential to operate equipment used to reduce solids for pump protection in the sewerage collection and processing system and are necessary to keep the system fully functional, all for the immediate preservation of the public health, peace, property, safety and welfare; and now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase Sludge Grinder Parts and Services in accordance with Request for Quotation RFQ027427or a term of approximately three (3) years, expiring May 31, 2027, with the option to renew for one (1) additional year, as follows:
JWC Environmental, Items: All items.$1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002726 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.