Explanation
This legislation authorizes the Finance and Management Director to establish a purchase order for the Division of Sewerage and Drainage, Sewer Maintenance Operations Center for one (1) Sewer Equipment Company of America (SECA) Easement Cleaning Machine with Trailer from Jack Doheny Supplies Ohio, Inc. The purchase of this equipment will be in accordance with the current State of Ohio State Term Schedule Contract (STS), Contract Number STS7767000406 which expires on March 31, 2011. Jack Doheny Supplies Ohio, Inc. is the sole distributor of SECA equipment in the State of Ohio [See Attached Letter To The State of Ohio]. The City of Columbus does not include this equipment on any Universal Term Contract and it is impractical to bid out beings that only one company will bid and cannot offer pricing any more or any less than what is being extended on the State Term Schedule contract. The equipment will be utilized at the Sewer Maintenance Operations Center for cleaning in areas that our current equipment cannot access. A copy of the State of Ohio contract is attached to this legislation. Waiver legislation in accordance with Section 329.27 of the Columbus City Code is being requested.
The funding requested on this legislation is based on a quoted dated November 17, 2010 and is the State of Ohio contract pricing. The quotation is on file with the Purchasing Office.
FISCAL IMPACT: $45,017.10 is needed and budgeted for this purchase. This ordinance is contingent on the passage of the 2011 operating budget.
SUPPLIER: Jack Doheny Supplies Ohio, Inc. (38-3148955) Expires 8/17/12
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Title
To authorize the Director of Finance and Management to establish a purchase order for the purchase of one Easement Cleaning Machine with Trailer in accordance with a State of Ohio contract with Jack Doheny Supplies Ohio, Inc. for the Division of Sewerage and Drainage, to waive the provisions of competitive bidding and to authorize the expenditure of $45,017.10 from the Sewerage System Operating Fund. ($45,017.10)
Body
WHEREAS, the Division of Sewerage and Drainage wishes to purchase one (1) Easement Cleaning Machine with Trailer in accordance with the State of Ohio State Term Schedule Contract, STS7767000406 which expires on March 31, 2011, and
WHEREAS, Jack Doheny Supplies Ohio, Inc. is the sole distributor of equipment manufactured by Sewer Equipment Company of America (SECA) and holds said State Term Schedule Contract, and
WHEREAS, it is impractical to bid out beings that only one company will bid and cannot offer pricing any more or any less than what is being extended on the State Term Schedule contract, and
WHEREAS, the equipment will be used by crews at the Sewer Maintenance Operations Center for cleaning in areas that are inaccessible to current equipment, and
WHEREAS, the City of Columbus does not include this type of equipment on any Universal Term Contract, and
WHEREAS, this ordinance is being submitted in accordance with Section 329.27 of the Columbus City Code to waive the provisions of competitive bidding, and
WHEREAS, funding is based on a quote dated November 17, 2010 from Jack Doheny Supplies Ohio, Inc. and the quoted prices reflect State of Ohio contract pricing and is on file with the Purchasing Office; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and is hereby authorized and directed to establish a purchase order with Jack Doheny Supplies Ohio, Inc. for the purchase of one (1) Easement Cleaning Machine with Trailer for the Division of Sewerage and Drainage, in accordance with State of Ohio State Term Schedule Contract, STS7767000406 which expires on March 31, 2011.
Section 2. That the funding for this legislation is based on a quote dated November 17, 2010 from Jack Doheny Supplies Ohio, Inc. and the quoted prices reflect State of Ohio contract pricing, and is on file with the Purchasing Office.
Section 3. That the expenditure of $45,017.10 or so much thereof as may be needed, be and the same hereby is authorized from the Sewerage System Operating Fund, Fund No. 650,
OCA: 604801
Object Level 1: 06
Object Level 03: 6651
Section 4. That this Council finds it to be in the best interest to waive the provisions of competitive bidding in accordance with Columbus City Code Section 329.27.
Section 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.