Explanation
The purpose of this legislation is to authorize the Director of Public Utilities to modify and increase a service agreement with Ohio Mulch Supply Inc. for the purposes of providing Yard Waste and Log Grinding Services for the Division of Sewerage and Drainage, Compost Facility. The contract is for one year expiring on January 31, 2006 and includes contract language of extending the contract period for two (2) additional years on a year to year basis.
Currently the Compost Facility has a Universal Term Contract that provides the purchase of woodchips to be used as bulking agents for composting. This service contract will be an alternative source for bulking agents. The awarded supplier will grind up yard waste and logs that have been delivered to the Compost Facility by various means. The amount requested on this legislation is the estimated value based on the volume of grinding services that is expected at the Compost Facility in the Fiscal Year 2005.
The Director of Public Utilities opened formal bids on September 29, 2004. Four (4) bids were received. Bid specifications included quantities used for determining lowest and best bid. A tabulation of those bids follows:
Kurtz Brothers $33,000.00 PO Box 300 Groveport OH 43125(NR)
Ohio Mulch Supply Inc $37,825.00 2140 Advance Avenue Columbus OH 43207
CJ&L $70,500.00 11980 Runyun Drive Cincinnati OH 45241
Complete Clearing Inc. $97,625.00 510 Industrial Way Marengo OH 43334
The apparent low bidder, Kurtz Brothers, was deemed non-responsive to the specifications. All bidders were required to submit samples of logs they ground into wood chips with their proposed equipment. The end product produced by Kurtz was 70% sawdust size material and only 30% of the log was turned into chips. The specifications called for ground wood waste not to exceed 50%. Kurtz's ground wood waste was 70%.
SUPPLIER: Ohio Mulch Supply Inc. (31-1120540)
FISCAL IMPACT: $150,000.00 is being requested on this legislation.
Emergency legislation is being requested so that there is not an interruption in the service.
Title
To authorize the Director of Public Utilities to modify and increase a service agreement with Ohio Mulch Supply Inc. for Yard Waste and Log Grinding Services for the Division of Sewerage and Drainage, to authorize the expenditure of $150,000.00 from the Sewerage System Operating Fund and to declare an emergency. ($150,000.00)
Body
WHEREAS, the Director of Public Utilities opened bids on September 29, 2004 for Yard Waste and Log Grinding Services for the Division of Sewerage and Drainage, Compost Facility and four (4) bids were received, and
WHEREAS, The apparent low bidder, Kurtz Brothers, was deemed non-responsive to the specifications. All bidders were required to submit samples of logs they ground into wood chips with their proposed equipment. The end product produced by Kurtz was 70% sawdust size material and only turned 30% of the log was turned into chips. The specifications called for ground wood waste not to exceed 50%. Kurtz's ground wood waste was 70%, and
WHEREAS, the Division of Sewerage and Drainage recommended an award for the service to the next low bidder, Ohio Mulch Supply Inc. which will expire on January 31, 2006 and the contract allows for two (2) contract extensions on a year to year basis and
WHEREAS, this service will be used as an alternate source of wood chips to be used for bulking agent for composting, and
WHEREAS, the Division of Sewerage and Drainage wishes to increase the contract in the amount of $150,000.00 with Ohio Mulch Supply, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage in that it is immediately necessary to modify a service agreement for Yard Waste and Log Grinding Services so that there is not an interruption in the service with Ohio Mulch Supply for the immediate preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be and is hereby authorized to modify and increase a service agreement with Ohio Mulch Supply Inc. for Yard Waste and Log Grinding Services for the Division of Sewerage and Drainage.
Section 2. That the expenditure of $150,00.00 or so much thereof as may be needed, be and the same hereby is authorized from the Sewerage System Operating Fund, Fund No. 650, OCA 605899, Object Level 1: 03, Object Level 03: 3374.
Section 3. That for the reasons stated in the preamble hereto, where is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.