Explanation
Hard Road on the northwest side of the city is in the process of being widened from Smoky Row Road to Linworth Road. Work includes widening from two to five lanes with curb, sidewalks, enclosed drainage, signal upgrades, a new signal at Saddle Run, bike lanes, and a grade separation with the CSX railroad. In order to obtain OPWC funding, construction on this project had to start before June 1, 2003. By May 2003, the private utilities had not relocated their facilities. According to terms agreed upon with the Ohio Department of Transportation before the project was sold, delays incurred due to utilities would not be reimbursable. The City elected to bid the project before the relocation of the utilities was completed in order to retain the OPWC funding. Since the start of construction in July 2003, the City's contractor has incurred delay time because utilities were in the way. Currently, the cost of these delays is $200,000.00. This construction contract modification is needed to pay the contractor for utility delays. This is the first modification to this contract. The total contract amount with this modification will be $11,984,104.79.
This legislation authorizes the transfer of $200,000.00 from fund 704, the 1995, 1999 Voted Streets and Highways Fund to Fund 765, the Federal/State Highway Engineering Fund; the appropriation of $200,000.00 from Fund 765; and authorizes the expenditure of $200,000.00 from Fund 765 to modify and increase the existing construction contract with Trucco Construction Company Inc. for the Hard Road Phase B project.
Trucco Construction Company Incorporated's contract compliance number is 31-1293605 and expires June 26, 2005.
Fiscal Impact: The Transportation Division budgeted $450,000 in the 2004 Capital Improvements Budget for utilities relocation for Hard Road Phase B under the Federal/State Match project. A previous ordinance authorized the expenditure of the remaining $200,000.00.
Emergency action is requested so that the contractor may be reimbursed for delay costs incurred during the construction of this project and continue to meet the current Ohio Department of Transportation schedule.
Title
To authorize the transfer of $200,000.00 from fund 704, the 1995, 1999 Voted Streets and Highways Fund to Fund 765, the Federal/State Highway Engineering Fund; to authorize the appropriation of $200,000.00 from Fund 765, the Federal/State Highway Engineering Fund; to authorize the Public Service Director to modify and increase the contract with Trucco Construction Company Incorporated, for the construction of the Hard Road Phase B project and to authorize the expenditure of $200,000.00 from Fund 765, the Federal/State Highway Engineering Fund, and to declare an emergency. ($200,000.00)
Body
WHEREAS, Trucco Construction Company Incorporated, has a contract with the Transportation Division for the design of the Hard Road Phase B project; and
WHEREAS, this contract in the amount of $11,784,104.79 was authorized by Ordinance 0784-03, passed May 19, 2003; and
WHEREAS, Trucco Construction Company has incurred costs in the amount of $200,000.00 due to the delay involved with the relocation of utilities; and
WHEREAS, funds for this modification are budgeted in the amount of $200,000.00 in Fund 704, the 1995, 1999 Voted Streets and Highways Fund; and
WHEREAS, it is necessary to transfer funds in the amount of $200,000.00 from Fund 704, the 1995, 1999 Voted Streets and Highways Fund to Fund 765, the Federal/State Highway Engineering Fund and appropriate said funds from Fund 765, the Federal/State Highway Engineering Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Transportation Division, Public Service Department, in that it is immediately necessary to modify and increase this contract so that the contractor may continue working on this project and meet the current ODOT schedule, thereby preserving the public health, peace, property, safety and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the transfer of $200,000.00 from Fund 704, the 1995, 1999 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6600, OCA Code 644385 to Fund 765 the Federal/State Highway Engineering Fund, Department No. 59-09, Transportation Division, OCA Code 561001, be and hereby is authorized as follows:
TRANSFER FROM
Project No. / Project / Amount
530208 / Federal/State Match / $200,000.00
Total Transfer From: $200,000.00
TRANSFER TO
Grant No. / Project / Amount
561001 / Hard Road B / $200,000.00
Total Transfer To: $200,000.00
SECTION 2. That the sum of $200,000.00, or so much thereof as may be necessary, be and hereby is appropriated from Fund 765, the Federal/State Highway Engineering Fund.
SECTION 3. That the Public Service Director be and hereby is authorized to modify and increase an existing contract with Trucco Construction Company, Incorporated, 5085 Reed Road, Columbus, Ohio 43220 for the construction of the Hard Road Phase B project for the Transportation Division per the terms and conditions on file in the office of the City Engineer.
SECTION 4. That the expenditure of $200,000.00, or so much thereof as may be necessary, be and hereby is authorized to be expended from Fund 765, the Federal/State Highway Engineering Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6631, OCA Code 561001 and Grant 561001.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.