City of Columbus - File #: 0771-2011

• File #: 0771-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/10/2011
• In control: Public Safety & Judiciary Committee
• On agenda: 6/6/2011
• Final action: 6/8/2011
• Title: To authorize and direct the Municipal Court Clerk to modify and extend the contract with TDS Document Management, LTD for the provision of shredding services; and to declare an emergency. ($0)

Date	Ver.	Action By	Action	Result
6/8/2011	1	CITY CLERK	Attest
6/7/2011	1	MAYOR	Signed
6/6/2011	1	Columbus City Council	Approved	Pass
6/6/2011	1	COUNCIL PRESIDENT	Signed
5/25/2011	1	MuniCrtClerk Drafter	Sent for Approval
5/25/2011	1	MuniCrtClerk Drafter	Sent to Clerk's Office for Council
5/25/2011	1	CITY ATTORNEY	Reviewed and Approved
5/24/2011	1	MuniCrtClerk Drafter	Sent for Approval
5/24/2011	1	CITY AUDITOR	Reviewed and Approved
5/24/2011	1	Auditor Reviewer	Reviewed and Approved
5/23/2011	1	ODI DIRECTOR	Reviewed and Approved
5/20/2011	1	EBOCO Reviewer	Sent for Approval
5/19/2011	1	FINANCE DIRECTOR	Reviewed and Approved
5/19/2011	1	MuniCrtClerk Drafter	Sent for Approval
5/19/2011	1	Finance Reviewer	Reviewed and Approved
5/18/2011	1	Finance Reviewer	Reviewed and Approved
5/17/2011	1	MuniCrtClerk Drafter	Sent for Approval
5/17/2011	1	MuniCrtClerk Drafter	Sent for Approval
5/17/2011	1	MUNICRTCLERK DIRECTOR	Reviewed and Approved
5/17/2011	1	Finance Reviewer	Reviewed and Approved

Explanation

Background: On July 19, 2010, ordinance 1059-2010 passed by the Columbus City Council authorized the Franklin County Municipal Court Clerk (hereinafter "Municipal Court Clerk") to enter into contract with TDS Document Management, LTD, for the  provision of  shredding services for the conversion of existing court documents into electronic images.

This ordinance authorizes the Municipal Court Clerk to modify and extend the contract with TDS Document Management, LTD for a period of one year for the provision of shredding services needed for the continuity of the Municipal Court Clerk Document Conversion Project.  

Bid Information:

An informal bidding process for the shredding services was conducted in accordance with Chapter 329, Columbus City Codes. The shredding services were solicited through SO034686.  The Municipal Court Clerk awarded the bid to TDS Document Management LTD, the lowest responsive, and responsible and best bidder.

Contracts:

Ordinance 1059-2010; EL010738: $9,209.38

1^st Contract Modification: Ordinance 0771-2011; $0

Contract Compliance Numbers: 68-0488629

Expiration Date:  2/17/2012

The company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.

Emergency:  Emergency action is requested so that the project may be undertaken as quickly as possible due to unavailability of storage space for the Municipal Court documents.

Fiscal Impact:  No additional funds are required.

Title

To authorize and direct the Municipal Court Clerk to modify and extend the contract with TDS Document Management, LTD for the provision of shredding services; and to declare an emergency. ($0)

Body

Whereas,  the Municipal Court Clerk has an immediate need to enter into contract with TDS Document, LTD for the provision of shredding services needed for the conversion of court documents into electronic images; and

Whereas, an emergency exists in the daily operations of the Municipal Court Clerk, in that it is immediately necessary for the Municipal Court Clerk to enter into contract with TDS Document Management, LTD; thereby, preserving the public health, peace, property, safety and welfare; now, therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

Section 1.  That the Municipal Court Clerk be and is hereby authorized to modify and extend the contract for one year with TDS Document Management, LTD for the purchase of shredding services.

Section 2.  That for reasons stated in the preamble hereto, where is hereby made a part hereof, this ordinance is hereby declared an emergency measure, which shall take effect and be in force from and after its passage and approved by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.