Explanation
This legislation is to authorize the purchase of a Substation 125 Volt DC Battery System for the Department of Public Utilities, Division of Power. This unit will be used to replace failed existing battery banks in our substations. The DC power from these batteries supply power to the Division of Power's SCADA systems, power to protective relays and alarms, provides trip and close voltage for breaker operations, powers equipment indicator lights and provides DC power to inverters.
This ordinance authorizes the Finance and Management Director to issue a contract with Eco-Battery, Inc. for this purchase.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA005091). One hundred twenty nine (129) vendors (118 MAJ, 5 MRB, 1 MIA, 4 F1, 1 AS1) were solicited and five (5) bids (1 AFA, 4 MAJ) were received and opened on September 12, 2013. A tabulation of that bid is available on the attached recommendation letter.
SUPPLIER: Eco-Battery, Inc., CC# 52-1985929, expiration date: 04/11/14
FISCAL IMPACT: $35,655.92 is needed and budgeted for this purchase.
2012 operating expenditures for the Division of Power is $17,272.40
2011 operating expenditures for the Division of Power is $15,127.71
Title
To authorize the Director of Finance and Management to establish a contract with Eco-Battery, Inc. for the purchase of a Substation 125 Volt DC Battery System for the Division of Power, and to authorize the expenditure of $35,655.92 from the Electricity Operating Fund. ($35,655.92)
Body
WHEREAS, the Purchasing Office opened formal bids on September 12, 2013 for the purchase of a Substation 125 Volt DC Battery System for the Division of Power; and
WHEREAS, the Division of Power recommends an award to be made to the lowest, responsive, and responsible bidder Eco-Battery, Inc.; and
WHEREAS, a Substation 125 Volt DC Battery System will be used to replace failed existing battery banks in our substations. The DC power from these batteries supply power to our SCADA systems, power to protective relays and alarms, provides trip and close voltage for breaker operations, powers equipment indicator lights and provides DC power to inverters; and
WHEREAS, it has become necessary in the usual daily operation for a contract to be issued by the Purchasing Office in accordance with the terms, conditions, and specifications of Solicitation Number: SA005091 on file in the Purchasing Office, thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Eco-Battery, Inc. for the purchase of a Substation 125 Volt DC Battery System for the Division of Power, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $35,655.92 or so much thereof as may be needed, be and the same hereby is authorized from the Electricity Operating Fund, Fund No. 550, Department 60-07, OCA 606723, Object Level One: 06, Object Level Three: 6651.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.