Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to renew an agreement with Horizon Chillicothe Telephone, dba Horizon Telecom. The original contract (EL017386) was awarded in 2015 through Solicitation SA005924 by authority of ordinance 1479-2015, passed July 27, 2015. The original contract included two options to renew for additional one year terms. The first renewal (1 of 2) was authorized under ordinance 1059-2016 passed on May 23, 2016 under PO015560. This ordinance will authorize the second renewal option (year 3 of a 3 year agreement) and provide for payment of the annual software assurance, with the coverage period from June 30, 2017 to June 30, 2018, at a cost of $25,934.38.
FISCAL IMPACT:
In years 2015 and 2016, the Department of Technology expended funds totaling $25,170.37 and $27,042.60, respectively with Horizon Chillicothe Telephone dba Horizon Telecom for annual software assurance. The 2017 cost for annual software assurance is $25,934.38. Funds have been budgeted to cover this cost within the Department of Technology, Information Services Division, Information Services Operating Fund. Including this renewal, the aggregate contract total amount is $78,147.35.
CONTRACT COMPLIANCE:
Vendor Name: Horizon Chillicothe Telephone dba Horizon Telecom C.C.#: 31-0924702 Expiration Date: 04/25/2018
(DAX Acct. No.#: 004469)
Title
To authorize the Director of the Department of Technology to renew an agreement with Horizon Chillicothe Telephone dba Horizon Telecom for the purchase of annual NEC software assurance; and to authorize the expenditure of $25,934.38 from the Department of Technology, Information Services Division, Information Services Operating Fund. ($25,934.38)
Body
WHEREAS, the Department of Technology has a need to renew the agreement for NEC software assurance with Horizon Chillicothe Telephone, dba Horizon Telecom, to support the current NEC telephone system that is in service for the Department of Public Safety telephone services at eight locations within the city; and
WHEREAS, the original agreement, EL017386, was awarded in 2015 through Solicitation SA005924 by authority of ordinance 1479-2015, passed July 27, 2015 and included two options to renew for additional one year terms; and
WHEREAS, this ordinance will authorize the second renewal option (year 3 of a 3 year agreement) and provide for payment of the annual software assurance, with the coverage period from June 30, 2017 to June 30, 2018, at a cost of $25,934.38; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Technology to authorize the Director to renew an agreement with Horizon Chillicothe Telephone, dba Horizon Telecom, for the purchase of NEC software assurance, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to renew an agreement with Horizon Chillicothe Telephone, dba Horizon Telecom. This ordinance will authorize the second renewal option (year 3 of a 3 year agreement) and provide for payment of the annual software assurance, with the coverage term period from June 30, 2017 to June 30, 2018, at a cost of $25,934.38.
SECTION 2: That the expenditure of $25,934.38 or so much thereof as may be necessary is hereby authorized to be expended from (see attachment 1346-2017 EXP) :
Dept: 47 | Div: 47-02 | Obj Class: 03 | Main Account: 63260 | Fund: 5100 | Sub-fund: 510001 | Program: IT005 | Section 3: 470201 | Section 4: IT01 | Section 5: IT0104 | Amount $25,934.38
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.