Explanation
BACKGROUND: This legislation amends the 2003 Capital Improvements Budget, authorizes the transfer of funds within the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund and authorizes the modification of Contract Number FL001614 with Hamby Young Power Supply for Jackson Pike Substation Equipment and Switches.
Amount of additional funds to be expended: $5,172.00
Reasons additional goods/services counld not be foreseen: Field conditions and design changes resulted in addtional cost for labor and materials that were not in the original contract.
Reason other procurements processes are not used: Hamby Young Power Supply was awarded the orginal contract, in the amount of $89,825.20, based upon the lowest responsive and responsible bid received and opened by the Purchasing Office on January 9, 2003, SA000364. It was determined to be in the best interest of the City to modify the contract since the contractor was already on site and was familiar with the work to be done.
How cost of modification was determined: The vendor submitted a written itemized quotation.
Contract Compliance Number: 251723345
Emergency action is requested in order to avoid further delay of completion of the project and payment to the vendor.
FISCAL IMPACT: There is sufficient funding in the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvement Fund, however, a transfer between projects within the fund is necessary to provide funding in the appropriate project.
Title
To amend the 2003 Capital Improvements Budget; to authorize the transfer of $2,307.43 between projects within the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund; to authorize the Finance Director to modify an existing contract with Hamby Young Power Company for Jackson Pike Substation Equipment and Structures for the Division of Electricity; to authorize the expenditure of $5,172.00 from the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund; and to declare an emergency. ($5,172.00)
Body
WHEREAS, the Purchasing Office received and opened bids for Jackson Pike Substation Equipment and Structures on January 9, 2003, SA000364BGB; and
WHEREAS, Hamby Young Power Supply was awarded Contract FL001614 based upon the lowest responsive and responsible bid received for Jackson Pike Substation Equipment and Structures; and
WHEREAS, field conditions and design changes created the need to modify the existing contract for additional labor and materials; and
WHEREAS, it is necessary to transfer funds and budget authority within the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund to provide funding for said modification; and
WHEREAS, it is necessary to amend the 2003 Capital Improvements Budget to reflect the transfer of budget authority; and
WHEREAS, emergency action is necessary to avoid delay of the completion of the project and payment to the vendor; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Electricity, in that it is immediately necessary to modify an existing contract for Jackson Pike Equipment and Structures for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That Section 1 of the 2003 Capital Improvements Budget Ordinance No. 1943-2003, passed July 28, 2003, is hereby amended to provide sufficient budget authority to modify an existing contract for Jackson Pike Substation Equipment and Structures as follows:
DIVISION OF ELECTRICITY
FUND PROJECT PROJECT NAME CURRENT CIB AMENDED CIB
553 670003 Street Lighting $ 455,255 $ 452,947
553 670608 Distribution Imp. $ 1,826,322 $1,828,630
SECTION 2. That the City Auditor is hereby authorized and directed to transfer $2,307.43 within the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund Number 553, Division No. 60-07, from Street Lighting Project 670003, OCA Code 675017, to Distribution System Improvements Project 670608, OCA 675608.
SECTION 3. That the Finance Director be and is hereby authorized to modify contract FL001614 with Hamby Young Power Supply by increasing the contract amount by $5,172.00 for additional labor and materials necessary due to field conditions and design changes.
SECTION 4. That this contract modification is in compliance with Section 329.13, of Columbus City Codes, 1959.
SECTION 5. That to pay the cost of the aforesaid contract modification, the expenditure of $5,172.00, or so much thereof as may be needed, is hereby authorized from Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund 553, Division No. 60-07, Distribution System Improvements Project 670608, OCA Code 675608, Object Level Three Code 6621.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.