Explanation
This legislation authorizes the Director of the Department of Technology (DoT), on behalf of the Columbus Police Division, to renew an annual software maintenance and support agreement, for the MultiBridge and CTCBridge software applications, with Core Technology Corporation. The original agreement (FL001003) was entered into January 22, 2002, authorized by ordinance 2299-01, passed December 17, 2001. The agreement was most recently renewed by authority of ordinance 0190-2012, passed February 27, 2012, through purchase order EL012669; and subsequently modified by authority of ordinance 1299-2012, passed October 29, 2012. This renewal will provide an additional year of software maintenance and support for the period April 1, 2013 to March 31, 2014. The total cost of the renewal is $18,671.00.
This renewal includes a full year of support for legacy software that is to be replaced in the next year, as part of the Core Talon upgrade project, authorized by ordinance 1299-2012. Core Technology will credit the City for any unused support for the current year, applying that credit toward the next term of Core software support.
The Department of Technology requires technical support and software maintenance services, from Core Technology Corporation to support ongoing operations of the City's MultiBridge and CTCBridge software applications, which supports the City's connectivity to the Ohio LEADS system. Without the software maintenance and support services provided by Core Technology Corporation, the City will not be able to utilize these applications. Also, renewing this agreement will allow the City to continue receiving software upgrades, support and related services for the MultiBridge and CTCBridge software applications. These applications allow for encrypted access to the Ohio LEADS system to enhance productivity and improve performance.
Core Technology Corporation is the sole proprietor and copyright holder of the MultiBridge and CTCBridge software applications. Accordingly, Core Technology Corporation is also the sole source of supply for upgrades, maintenance, support, new releases and additional copies of these products. For this reason, this ordinance is being submitted in accordance with the provisions of Sole Source procurement of the City of Columbus Section 329.07.
EMERGENCY DESIGNATION:
Emergency designation is requested to immediately facilitate prompt payment and to avoid interruption in the performance of services necessary in the usual daily operation.
FISCAL IMPACT:
During the past two years (2011 and 2012), the Department of Technology expended $18,671.00 respectively each year for maintenance and support services. Also, in 2012 the department legislated under ordinance 1299-2012 $80,000.00 to upgrade the software. The 2013 cost for the annual software maintenance and support renewal agreement is $18,671.00. This expenditure has been identified and is available in the Department of Technology budget, internal service fund.
CONTRACT COMPLIANCE NUMBER:
Vendor Name: Core Technology Corporation CC#/FID#: 38 - 2383186 Expiration Date: 01/20/2014
Title
To authorize the Director of the Department of Technology, on behalf of the Columbus Police Division, to renew an annual software maintenance and support agreement with Core Technology Corporation for the MultiBridge and CTCBridge software applications in accordance with the sole source procurement provisions of the Columbus City Codes; to authorize the expenditure of $18,671.00 from the Department of Technology, internal service fund; and to declare an emergency. ($18,671.00)
Body
WHEREAS, the Department of Technology (DoT), on behalf of the Columbus Police Division, has a need to renew an annual agreement for software maintenance and support services from Core Technology Corporation for the MultiBridge and CTCBridge software applications; and
WHEREAS, the cost associated with the 2013 Core Technology Corporation agreement is $18,671.00, with a coverage term period from April 1, 2013 through March 31, 2014; and
WHEREAS, this renewal is in accordance with the provisions of the sole source procurement of the Columbus City Code, Section 329.07, and
WHEREAS, an emergency exists in the usual daily operations of the City, in that it is immediately necessary to authorize the Director of the Department of Technology, on behalf of the Columbus Police Division, to renew an annual software maintenance and support agreement with Core Technology Corporation to maintain on-going support and to allow and to allow for uninterrupted daily operations for the preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to renew an annual software maintenance and support agreement with Core Technology Corporation, for the MultiBridge and CTCBridge software applications, on behalf of the Columbus Police Division, with a coverage term period from April 1, 2013 through March 31, 2014, in the amount of $18,671.00.
SECTION 2: That the expenditure of $18,671.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-01|Fund: 514|Subfund: 010|OCA Code: 300347|Obj. Level 1: 03|Obj. Level 3: 3369 |Amount: $18,671.00
SECTION 3: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 5: That this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
SECTION 6: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.