Explanation
1. BACKGROUND: This legislation authorizes the Director of Finance and Management to modify and increase the professional engineering services agreement, with THP Limited, Inc., for the 77 N. Front Street - Arrest Water Leaks at Curtain Wall Project, on behalf of the Office of Construction Management, in an amount up to $40,000.00.
The original contract (PO358154) was established under Ordinance No. 2908-2022 to assess and determine a scope to arrest water leaks penetrating the curtain wall of the 77 N. Front Street Building.
Now that THP has completed the assessment and defined the project scope, a Modification is needed to the original agreement to provide design and construction administration services, in an amount up to $40,000.00.
1.1 Amount of additional funds to be expended: $40,000.00
Original Purchase Order Amount: $38,300.00 (PO358154)
Modification No. 1 (current): $40,000.00
Total (Original and Mod 1): $78,300.00
2. CONTRACT COMPLIANCE INFO: DAX No. 4494, expires 1/5/2026, Majority-designated
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against THP Limited, Inc.
3. MINORITY PARTICIPATION: THP Limited, Inc. did not propose any minority designated subcontractors at this time.
4. FISCAL IMPACT: A transfer of funds within the Construction Management Capital Improvements Fund - Fund No. 7733 will be necessary as well as an amendment to the 2023 Capital Improvements Budget.
Title
To authorize the Director of Finance and Management, on behalf of the Office of Construction Management, to modify and increase the professional engineering services agreement with THP Limited, Inc. to provide design and construction administration services for the 77 N. Front Street - Arrest Water Leaks at Curtain Wall Project; to authorize a transfer and expenditure up to $40,000.00 within the Construction Management Capital Improvements Fund; and to authorize an amendment to the 2023 Capital Improvements Budget. ($40,000.00)
Body
WHEREAS, the Department of Finance and Management, on behalf of the Office of Construction Management, entered into a professional engineering services agreement, with THP Limited, Inc. to provide an assessment and scope determination to arrest water leaks penetrating the curtain wall of the 77 N. Front Street Building, established under contract number PO358154, authorized by Ordinance No. 2908-2022, and approved by City Council on November 7, 2022; and
WHEREAS, Modification No. 1 (current) is needed to provide design and construction administration services for the 77 N. Front Street - Arrest Water Leaks at Curtain Wall Project, in an amount up to $40,000.00; and
WHEREAS, it is necessary to authorize a transfer and expenditure of funds within the Construction Management Capital Improvements Fund - Fund No. 7733; and
WHEREAS, it is necessary to authorize an amendment to the 2023 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Office of Construction Management, to authorize the Director of Finance and Management to modify and increase the professional engineering services agreement with THP Limited, Inc. to provide design and construction administration services for the 77 N. Front Street - Arrest Water Leaks at Curtain Wall Project; for the preservation of the public safety, peace, property and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to modify and increase the professional engineering services agreement, on behalf of the Office of Construction Management, with THP Limited, Inc., to provide design and construction administration services for the 77 N. Front Street - Arrest Water Leaks at Curtain Wall Project, in an amount up to $40,000.00.
SECTION 2. That a transfer of $40,000.00, or so much thereof as may be needed, is hereby authorized in the Construction Management Capital Improvements Fund - Fund No. 7733, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the 2023 Capital Improvements Budget is hereby amended, in the Construction Management Capital Improvements Fund - Fund No. 7733, per the accounting codes in the attachment to this ordinance.
SECTION 4. That an expenditure of $40,000.00, or so much thereof as may be needed, is hereby authorized in the Construction Management Capital Improvements Fund - Fund No. 7733, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.