Explanation
1. BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase the General Engineering Services agreement with CH2M Hill Inc. for the Division of Power and Water, Contract No. 1091. Under this contract, the City procures professional engineering services on an as-needed basis. The original contract reserved the City the right to extend the contract for fiscal years 2008 through 2010.
The Division is requesting modification #3 to the contract to fulfill its planned needs in 2011. The work to be utilized under this modification will be to continue the tasks that have already been initiated but not yet completed and for future tasks to be authorized within the contract. The following is a list of proposed new tasks for 2011:
1. Engineering Services During Construction for two new low service pumps to replace the existing DRWP LSPs-2 & 5.
2. Engineering Services During Construction for Water Supply Facilities Elevator Replacement project.
3. Completion of design and Engineering Services During Construction for two new low service pumps to replace the existing DRWP LSPs-3 & 4.
4. Other projects as deemed necessary that arise during the contracting period.
1.1 Amount of additional funds to be expended: $500,000.00
Original Contract Amount: $200,000.00
Modification 1 $300,000.00
Modification 2 $500,000.00
Modification 3 (current) $500,000.00
Total (Orig. + Mods 1 - 3) $1,500,000.00
1.2. Reasons additional goods/services could not be foreseen:
This was a planned modification as indicated in the original authorizing legislation, #1845-2006.
1.3. Reason other procurement processes are not used:
The work was bid out and planned for a total of 4 annual contracts. This is the third modification for the final year of the annual contracts.
1.4. How cost of modification was determined:
In Schedule A of the original contract the hourly labor rates were delineated for the years 2007-2009. Revised labor rates have been submitted by the consultant team and approved by the City for 2011. The cost of the modification was determined from the increased labor rates for 2011 and the estimated general engineering services needed to augment existing engineering personnel to fulfill the planned tasks of the Water Supply Group for 2011. This information was reviewed and approved by the Project Manager for the City Division of Power and Water.
2. CONTRACT COMPLIANCE INFO: 59-0918189, expires 5/11/12, Majority
3. FISCAL IMPACT: A transfer of funds within the Water Build America Bonds Fund will be necessary, as well as an amendment to the 2010 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to modify and increase the General Engineering Services agreement with CH2M Hill Inc.; for the Division of Power and Water; to authorize a transfer of funds and an expenditure of $500,000.00 from the Water Build America Bonds Fund; and to authorize an amendment to the 2010 Capital Improvements Budget. ($500,000.00)
Body
WHEREAS, Contract No. EL006697 was authorized by Ordinance No. 1845-2006, passed November 20, 2006, was executed December 27, 2006, and approved by the City Attorney on January 2, 2007; and
WHEREAS, Modification No. 1 EL007504 was authorized by Ordinance No. 1481-2007, passed October 22, 2007, was executed on December 27, 2006, and was approved by the City Attorney on January 2, 2007; and
WHEREAS, Modification No. 2 EL009037 was authorized by Ordinance No. 1763-2008, passed December 1, 2008, was executed on January 13, 2009, and was approved by the City Attorney on January 22, 2009; and
WHEREAS, the Division of Power and Water would like to modify and increase the General Engineering Services agreement with CH2M Hill Inc.; for the Division of Power and Water a third time in order to perform services needed during 2011; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer and expend funds within the Water Build America Bonds Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2010 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Power and Water, to authorize the Director of Public Utilities to modify and increase the General Engineering Services agreement with CH2M Hill, Inc., for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to modify and increase the General Engineering Services agreement with CH2M Hill Inc., for the Division of Power and Water, in the amount of $500,000.00.
SECTION 2. That this contract modification is in compliance with Section 329.16 of Columbus City Codes, 1959.
SECTION 3. That the City Auditor is hereby authorized to transfer $397,647.00 within the Department of Public Utilities, Division of Power and Water, Water Build America Bonds Fund, Fund No. 609, Dept./Div. No. 60-09, Object Level Three 6686, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
609 | 690424-100000 (carryover) | Lazelle Rd. Storage Tank | 609424 | -$397,647.00
609 | 690446-100000 (carryover) | Gen'l Eng. Svcs. - Supply | 609446 | +$397,647.00
SECTION 4. That the 2010 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
609 | 690424-100000 (carryover) | Lazelle Rd. Storage Tank | $2,805,742 | $2,408,095 | -$397,647
609 | 690446-100000 (carryover) | Gen'l Eng. Svcs. - Supply | $103,535 | $500,000 | +$397,647
SECTION 5. That the expenditure of $500,000.00 is hereby authorized for the General Engineering Services agreement within the Water Build America Bounds Fund, Fund No. 609, Division 60-09, Project No. 690446-100000 (carryover), Object Level Three 6686, OCA Code 609446.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.