Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to renew the Pedestrian Safety Improvements - Sidewalk Trip Hazard Repair 2019 contract with Precision Concrete Cutting.
The contract was bid in 2019 as a one-year contract with two one-year renewal options and was approved by Council with Ordinance 0796-2019. The Department of Public Service and Precision Concrete Cutting both want to renew the contract for the 2020 calendar year at the same pricing, terms and conditions. This renewal will add funding to the contract in an amount up to $150,000.00 and will extend the contract through December 31, 2020.
The contract work consists of the removal of trip hazards resulting from a difference in the elevation of abutting sidewalk panels within the corporation limits of the City of Columbus. The method of repair for this contract will be by saw cutting the panel horizontally to eliminate vertical differences and result in a smooth uniform surface. Grinding, leveling, or other similar repair methods are not allowable for the purpose of this contract. Collection and removal of resulting debris is included as part of the repair and incidental to that work. Any resulting crack or void of ½” or greater is to be filled with an approved material.
The original contract amount: $150,315.00 (PO167142, Ord. 0796-2019)
The total of Renewal No. 1: $150,000.00 (This Ordinance)
The contract amount including all renewals: $300,315.00
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Precision Concrete Cutting.
2. CONTRACT COMPLIANCE
The contract compliance number for Precision Concrete Cutting is CC012566 and expires 3/8/2021.
3. FISCAL IMPACT
Funding in the amount of $150,000.00 is budgeted and available within the Department of Public Service’s Street Construction Maintenance and Repair Fund, Fund 2265.
4. EMERGENCY DESIGNATION
Emergency action is requested so that work can begin as quickly as possible to improve sidewalk safety.
Due to the critical nature of this project, the Department of Public Service requested an emergency waiver of the provisions of Columbus City Code Chapter 329 from the Director of the Division of Finance and Management following the procedures set forth under the Mayor's Executive Order 2020-01 "Declaration of State of Emergency". That waiver was approved on March 26, 2020, and PO221365 was established with Precision Concrete Cutting with the provision that this ordinance would be drafted for the next council meeting.
Title
To authorize the Director of Public Service to renew the Pedestrian Safety Improvements - Sidewalk Trip Hazard Repair 2019 contract with Precision Concrete Cutting; to authorize the expenditure of up to $150,000.00 within the Department of Public Service Street Construction Maintenance and Repair Fund to pay for the renewal; and to declare an emergency. ($150,000.00)
Body
WHEREAS, contract no. PO167142 with Precision Conctete Cutting for the Pedestrian Safety Improvements - Sidewalk Trip Hazard Repair 2019 project, in the amount of $150,315.00, was authorized by Ordinance 0796-2019 for one year with two one-year renewals; and
WHEREAS, the Department of Public Service has determined it to be in the City's best interest to renew the contract for year two of a possible three-year agreement for the same pricing, terms and conditions; and
WHEREAS, it is necessary to provide for contract payment for the renewal; and
WHEREAS, funding in the amount of $150,000.00 was budgeted in the Street Construction Maintenance and Repair Fund for this renewal; and
WHEREAS, the Department of Public Service sought and received approval to waive the provisions of Columbus City Code Chapter 329 following the procedures set forth under the Mayor's Executive Order 2020-01 "Declaration of State of Emergency"; and
WHEREAS, PO221365 has been established for this purpose with the provision that this ordinance would be drafted to formally authorize this contract; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into this contract renewal as quickly as possible to improve sidewalk safety, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to renew contract no. PO167142 with Precision Concrete Cutting, Inc., 640B Lakeview Plaza Blvd, Worthington, Ohio, 43085, for the performance of the Pedestrian Safety Improvements - Sidewalk Trip Hazard Repair 2019 contract in an amount of up to $150,000.00, or so much thereof as may be needed, and that the contract completion date is extended to December 31, 2020.
SECTION 2. That the expenditure of $150,000.00, or so much thereof as may be needed, is hereby authorized in Fund 2265 (Street Construction Maintenance and Repair Fund), Dept-Div 5911 (Infrastructure Management) in Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $150,000.00, or as much thereof as may be needed, is hereby authorized from PO221365 to pay for the contract.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.