Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a contract on behalf of the Division of Fleet Management with Advanced Fuel Systems, Inc. to assess, renovate and remediate the City fuel and generator site locations. This service was bid via solicitation SA005570 and Advanced Fuel Systems was deemed the lowest responsive and responsible bidder.
The intent of the specification is to provide the option of purchasing fuel station renovations, maintenance and parts for fuel dispensing operations and fueling systems for stationary generators. The City of Columbus operates over 50 fuel stations and over 70 stationary generators.
In addition, there is also a need for record keeping services, regulatory management, and fuel tank components for Underground Storage Tanks (UST's) and Above Ground Storage Tanks (AST's) for fuel stations, generator fuel tanks (aka belly tanks), day tanks (fuel tank component for generators) and fuel tank monitoring systems that monitor fuel tank operating conditions and fuel tank levels.
Emergency action is requested so that Fleet Management can address renovations to capital assets as immediate needs may arise. This is of special consideration given the broad scope of city fuel infrastructure assets managed by the Division of Fleet Management.
Contract Compliance Number is 31-1622985. Expires 3/7/2016
Fiscal Impact: This legislation authorizes an expenditure of $150,000.00 and sufficient appropriation exists within the Fleet Management Capital Fund to fund this modification.
Title
To authorize the Finance and Management Director to establish a contract on behalf of the Fleet Management Division with Advanced Fuel Systems, Inc. in order to continue the city's Fuel Tank Management Initiative, which involves the assessment, renovations and remediation of City fuel and generator site locations; to authorize the expenditure of $150,000.00 from the Fleet Management Capital Fund; and to declare an emergency. ($150,000.00)
Body
WHEREAS, pursuant to the formal bid for fuel tank management, SA#005570, Advanced Fuel Systems, Inc. was deemed the lowest, responsible, and responsive bidder; and
WHEREAS, it is necessary to establish a contract with Advanced Fuel Systems, Inc. in order to continue the Fuel Tank Management program for assessment, renovation and remediation of City fuel and generator site locations; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to authorize the Finance and Management Director to establish a contract with Advanced Fuel Systems, Inc. so that the Fleet Management Division can assess, renovate and remediate various City fuel and generator site locations; thereby preserving the public health, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to establish a contract on behalf of the Fleet Management Division with Advanced Fuel Systems, Inc. for assessment, renovations and remediation of City fuel and generator site locations.
SECTION 2. That the expenditure of $150,000, or so much thereof as may be necessary in regard to the action authorized in Section 1, be and is hereby authorized and approved as follows:
Division: 45-05
Capital Project #: 550005-100000 (Fuel Tank Management)
Fund: 513
Sub-Fund: 002
OCA: 513050
OL1: 06
OL3: 6621
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.