Explanation
BACKGROUND: This ordinance authorizes the Public Service Director to enter into contract for the Facilities Management Division with Axiom Mechanical Services in the amount of $23,715.00 for the replacement of boiler at Fire Station #13, 309 Arcadia Avenue. The current boiler has been inoperable for approximately two months. If the boiler is not replaced, it will be impossible to heat the building. The contractor is to replace the inoperable boiler with a new boiler. Installation will include a new pump, controls, a backflow preventer, new valves, gauges, and a concrete pad. The contractor has forty-five days upon notification of the award of the contract to complete the project. The chiller will include a one-year workmanship and material guarantee and a five-year warranty on all compressors.
Formal proposals were solicited on August 11, 2004, and opened on August 24, 2004. Five firms submitted proposals as follows
(0 MBE, 1 FBE*).
Axiom Mechanical Services $23,715.00
Pete Miller, Inc. $23,733.00
Air Force One, Inc. $29,400.00
Fox Mechanical Co. $30,300.00
*General Temperature Control, Inc. $31,725.00
The Facilities Management Division recommends a contract award to the most responsive and responsible bidder, Axiom Mechanical Services.
Emergency action is requested so that the boiler will be replaced before winter weather.
Fiscal Impact: The Fire Division budgeted $3 million in the 2004 Capital Improvement Budget for Fire Facility Renovations. The cost of this contract is $23,715.00. Axiom Mechanical Services, Contract Compliance #55-0829335, exp. 10/08/2006.
Title
To authorize the Public Service Director to enter into contract for the Facilities Management Division with Axiom Mechanical Services for the replacement of the boiler at Fire Station #13, 309 Arcadia Avenue; to authorize the expenditure of $23,715.00 from the Safety Bond Fund; and to declare an emergency. ($23,715.00)
Body
WHEREAS, the boiler at Fire Station #13 is inoperable and in need of replacement, and
WHEREAS, the Facilities Management Division recommends Axiom Mechanical Services as the most responsive and responsible bidder, and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Facilities Management Division, in that it is immediately necessary to authorize the Public Service Director to enter into contract with Axiom Mechanical Services for the replacement of the boiler at Fire Station #13, 309 Arcadia Avenue before winter weather commences, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director is hereby authorized to contract with Axiom Mechanical Services for the replacement of the boiler at Fire Station #13, 309 Arcadia Avenue.
SECTION 2. That the expenditure of $23,715.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-03
Fund: 701
Project: 340103
OCA Code: 644559
Object Level 1: 06
Object Level 3: 6620
Amount: $23,715.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.