Explanation
BACKGROUND:
This ordinance authorizes the Directors of the Departments of Technology and Public Utilities to modify an agreement with Ventyx, Inc. for professional services to upgrade the Columbus Utility Billing System (CUBS). In 1994, the Department of Public Utilities initiated a contract (CT-15918) for software and services related to the Water and Sewer Information Management System (WASIMS) with SCT Utility Systems. Section 12 of the original contract provided for modifications and changes in scope of service. SCT Utility Systems later changed their name to Indus Utility Systems, then to its current name Ventyx, Inc.
The agreement was most recently modified by authority of ordinance 0955-2012, passed June 25, 2012, through purchase orders EL013488, EL013489 and EL013624. This modification will provide for additional professional services to upgrade the CUBS system to version 4.3 of the Ventyx Customer Suite. This modification will cover the first phase of the CUBS upgrade project, expected to be completed no later than December 31, 2014. A subsequent modification is expected next year to cover the next phase of the project.
1. Amount of additional funds to be expended: $236,000.00
Original contract amount: $1,186,330.00
Amount of original contract and 25 modifications: $10,172,562.98
2. Reason additional goods/services could not be foreseen:
The need for this modification was known, but the scope of work and associated cost was not known at the time of the last contract modification.
3. Reason other procurement processes are not used:
It is not feasible to bid for an alternate service since Ventyx, Inc. developed the software for the CUBS system. The company has developed other modifications to the software and are familiar with those upgrades.
4. How cost of modification was determined:
The City and Ventyx negotiated the cost of services shown in the Ventyx Statement of Work for these upgrade services.
This ordinance also requests a bid waiver in accordance with section 329.27 of the Columbus City Code, as Ventyx, Inc. is the CUBS system vendor and has unique knowledge of DPU customizations to the standard Ventyx system, making them uniquely capable of completing the required work.
EMERGENCY:
Emergency designation is requested as to avoid interruption in the performance of services necessary to complete the project before the end of the year.
FISCAL IMPACT:
In 2011 and thus far in 2012, $296,436.00 and $342,181.00 was legislated respectively for services provided by Ventyx, Inc. The cost associated with this contract modification and funding increase for professional services to upgrade the Columbus Utility Billing System (CUBS) with Ventyx, Inc. is $236,000.00. The aggregate contract total including this request is $10,151,142.78. Funds are identified and available in the Department of Technology, Information Services Fund Direct Charge Budget for the Department of Public Utilities for this expenditure.
CONTRACT COMPLIANCE:
Vendor Name: Ventyx, Inc. CC#/F.I.D#: 94 - 3273443 Expiration Date: 9/3/2014
Title
To authorize the Directors of the Department of Technology and the Department of Public Utilities (DPU), to modify an existing contract and increase funding with Ventyx, Inc. for professional services to upgrade the Columbus Utility Billing System (CUBS); to waive the competitive bidding provisions in accordance with the Columbus City Code; to authorize the expenditure of $236,000.00 from the Department of Technology Information Services Fund; and to declare an emergency. ($236,000.00)
Body
WHEREAS, SCT Utility Systems, Inc. currently known as Ventyx, Inc. and the Department of Public Utilities executed contract CT-1518 in 1994 under Ord. 1996-94 for software and services related to the Water and Sewer Information Management System (WASIMS), now referred to as the Columbus Utility Billing System (CUBS); and
WHEREAS, the Department of Technology, and the Department of Public Utilities (DPU) have a need to modify an existing contract and increase funding with Ventyx, Inc. in the amount of $236,000.00, for professional services to upgrade the Columbus Utility Billing System (CUBS), expected to be completed no later than December 31, 2014; and
WHEREAS, this ordinance also requests a bid waiver in accordance with section 329.27 of the Columbus City Code, as Ventyx, Inc. is the CUBS system vendor and has unique knowledge of DPU customizations to the standard Ventyx system, making them uniquely capable of completing the required work; and
WHEREAS, an emergency exists in the daily operation of the city in that it is immediately necessary for the Directors of the Department Technology, and the Department of Public Utilities to modify a contract with Ventyx, Inc for professional services to upgrade the Columbus Utility Billing System (CUBS) so as not to impact the daily operation of the services provided by DPU thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Directors of the Department Technology, and the Department of Public Utilities, (DPU) is hereby authorized to modify and increase funds to a contract with Ventyx, Inc. in the amount of $236,000.00 for professional services to upgrade the Columbus Utility Billing System (CUBS). This modification will extend the term of the last modification through December 31, 2014.
SECTION 2. That the expenditure of $236,000.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.:47-01|Fund:514|Sub-fund:550|OCA Code: 514550|Obj. Level 1: 03|Obj. Level 3: 3336|Amount: $14,396.00 - Electricity
Div.:47-01|Fund:514|Sub-fund:600|OCA Code: 514600|Obj. Level 1: 03|Obj. Level 3: 3336|Amount: $91,568.00 - Water
Div.:47-01|Fund:514|Sub-fund:650|OCA Code: 514650|Obj. Level 1: 03|Obj. Level 3: 3336|Amount: $102,660.00 - Sewers & Drains
Div.:47-01|Fund:514|Sub-fund:675|OCA Code: 514675|Obj. Level 1: 03|Obj. Level 3: 3336|Amount: $27,376.00 - Storm water
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for good cause shown, the competitive bidding provisions of Section 329.06 of the Columbus City Code are hereby waived.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.