Explanation
BACKGROUND: To establish a contract for the option to purchase Ready Mix Concrete for the Transportation Division, the largest user. The term of the proposed option contract will be three years with an option to renew for one additional year if mutually agreed. Contract expiration date is April 30, 2008.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001602). Formal bids were opened on April 18, 2005. Twenty one (MAJ:21) bids solicited; three (MAJ:3) bids received.
Anderson Concrete submitted a complete bid for items 1 through 5B and items 6 and 7. F.W. Sloter submitted a complete bid for items 1 through 5B and item 7. Greensboro Corp. submitted a complete bid on items 5C through 5F and item 7. Since delivery costs and proximity to each specific job site will have a bearing on the lowest total, in accordance with the specifications, multiple bidders will be awarded contracts.
Anderson Concrete Company, Items #1 through 5B, and #6 are available at 402 Frank Rd. Items #1 through 5B, and #6 are available at 600 N. Hamilton Rd. Items #1 through 5B, are available at 6105 Westerville Rd. All items are available for delivery.
F. W. Sloter, Inc., #1 through 5B, are available at plants located at 1997 Harmon Ave., 6400 Proprietors Road / Worthington, and 370 Morrison Road. All items are available for delivery.
The Greensboro Corporation, Item #5C is available from Haul Road plant and McKinley Avenue plant. All items are available for delivery. After hour mobilization and surface preparation is available.
The Purchasing Office is recommending award of a contract to the lowest, responsive, responsible and best bidders.
These companies are not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of States database for Findings for Recovery.
Anderson Concrete Company, CC#31-4356835
F. W. Sloter, Inc., CC#31-4405874
The Greensboro Corporation, CC#31-1319258
Total Estimated Annual Expenditure: $250,000.00
This ordinance is being submitted as an emergency because, without emergency action, no less than thirty-seven days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. All City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance Director to enter into contracts for an option to purchase Ready Mix Concrete, with Anderson Concrete Company, F. W. Sloter, Inc, and The Greensboro Corporation, to authorize the expenditure of three dollars to establish the contracts from the Purchasing/Contract Operation Fund, and to declare an emergency. ($3.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on April 18, 2005 and selected the lowest, responsive, responsible and best bids; and
WHEREAS, this ordinance addresses Purchasing objectives of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, all City agencies use Ready Mix Concrete to maintain public property in an attractive, safe, and healthy manner, and the current contract is near expiration; and
WHEREAS, this ordinance is being submitted for consideration as an emergency measure to ensure the City's public properties are safely maintained without interruption because without emergency action, no less than thirty-seven days will be added to the procurement cycle and that timing puts the availability of services at risk; and
WHEREAS, an emergency exists in the usual daily operation of the Transportation Division in that it is immediately necessary to enter into a contract for an option to purchase Ready Mix Concrete, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized and directed to enter into a contract for an option to purchase Ready Mix Concrete in accordance with Solicitation No. SA001602 as follows:
Anderson Concrete Company, Items #1 through 5B, 6, and 7 at 402 Frank Rd; Items #1 through 5B, #6 and #7 at 600 N. Hamilton Rd; Items #1 through 5B and 7, at 6105 Westerville Rd.
F. W. Sloter, Inc., Items #1 through 5B, heat between November and April, and #7, at plants located at 1997 Harmon Ave., 6400 Proprietors Road / Worthington, and 370 Morrison Road.
The Greensboro Corporation, Items #5C, 5D, 5E, 5F and 7 at Haul Road plant and McKinley Avenue plant.
SECTION 2. That the expenditure of $3.00 is hereby authorized from Purchasing Contract Account, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reasons stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.