Explanation
1. BACKGROUND
The Department of Public Service, Division of Transportation, requires purchase of the following traffic signal equipment to replace existing equipment and for installation of new signals throughout the City in order to perform its mission of promoting the safe and efficient movement of all users of the transportation system.
Item #1 8" yellow signal heads
Item #2 12" yellow signal heads
Item #4 12" yellow 5-section head
Item #17 12" yellow arrow insert
Item #18 12" green arrow insert
Item #19 Single wire entrance
Total Cost: $198,250
These commodities are available for purchase through an existing citywide universal term contracts (UTC) with Path Master, Inc., CC#341233777 Expires: 3/28/10.
This ordinance authorizes the purchases per the contract to meet the Division of Transportation's anticipated needs for these products for the remainder of 2008 and part of 2009 in the amount of $198,250.00.
2. FISCAL IMPACT
Funds for these expenditures are budgeted and available due to cancellation of encumbrances from completed projects within the Streets and Highways G.O. Bonds Fund.
Title
To authorize the Director of Finance & Management to establish purchase orders from an existing universal term contract for the purchase of traffic signal equipment; to authorize the expenditure of $198,250.00 or so much thereof as may be necessary from the Streets and Highways G.O. Bonds Fund. ($198,250.00)
Body
WHEREAS, the Division of Transportation requires traffic signal equipment to perform its mission of promoting pedestrian safety and traffic control; and
WHEREAS, this equipment can be purchased through an existing citywide universal term contract established by the Purchasing Office for this purpose; and
WHEREAS, this ordinance authorizes the purchase of the Division of Transportation's anticipated needs for these commodities for the remainder of 2008 and part of 2009; and
WHEREAS, this ordinance authorizes the expenditure of up to $198,250.00 for these traffic commodities; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance and Management Director be and hereby is authorized to establish purchase orders per the terms and conditions of an existing citywide contract for the purchase traffic signal equipment through an existing universal term contract established by the Purchasing Office for this purpose on behalf of the Division of Transportation as follows:
Path Master (total $198,250.00)
#FL 004105 / expires 7/31/10
Project 540007
Item #1 8" yellow signal heads 200 each at $270.00 = $54,000
Item #2 12" yellow signal heads 300 each at $320.00 = $96,000
Item #4 12" yellow 5-section head 35 each at $570.00 = $19,950
Item #17 12" yellow arrow insert 100 each at $52.00 = $5,200
Item #18 12" green arrow insert 100 each at $51.00 = $5,100
Item #19 Single wire entrance 600 each at $30.00 = $18,000
Section 2. That the 2008 Capital Improvements Budget established within ordinance 0690-2008 be and hereby is amended due to cancellations as follows:
Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
530052-100000 / Morse Road Investment (Carryover) / $5,000,000.00 (Carryover) / $120,281.00 (Carryover) / $5,120,281.00 (Carryover)
540007-100000 / Traffic Signal Installations (Carryover) / $318,574.00 (Carryover) / $53,870.00 (Carryover) / $372,444.00 (Carryover)
Section 3. That the 2008 Capital Improvements Budget established within ordinance 0690-2008 be and hereby is amended to provide funding for this project as follows:
Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
530052-100000 / Morse Road Investment (Carryover) / $5,120,281.00 (Carryover) / ($120,281.00) (Carryover) / $5,000,000.00 (Carryover)
530086-100000 / Intersection Improvements (Carryover) / $3,289,078.00 (Carryover) / (21,272.00) (Carryover) / $3,267,806.00 (Carryover)
540007-100000 / Traffic Signal Installations (Carryover) / $372,444.00 (Carryover) / $141,552.00 (Carryover) / $513,996.00 (Carryover)
Section 4. That the transfer of monies within the Streets and Highways GO Bonds Fund, Fund 704 be authorized as follows:
TRANSFER FROM:
Fund / Project # / Project / Object Level One/Object Level Three Codes / OCA Code
704 / 530052 / Morse Road Investment / 06/6600 / 644385 / $120,280.13
704 / 530086 / Intersection Improvements / 06/6600 / 644385 / $21,271.41
TRANSFER TO
Fund / Project # / Project / Object Level One/Object Level Three Codes / OCA Code
704 / 540007 / Traffic Signal Installations / 06 / 6600 / 644385 / $141,551.54
Section 5. That the expenditure of $198,250.00 or so much thereof as may be necessary be and hereby is authorized to be expended from Fund 704, the Streets and Highways G.O. Bonds Fund, Department No. 59-09, Division of Transportation, O.L. 01/03 Codes, 06/6621, OCA Code 644385, project 540007, signal installation to pay the cost thereof.
Section 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.