Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Storts Excavation, Inc., in the amount of $139,105.20; to encumber funds with the Transportation Division for inspection, testing and prevailing wage coordination services in the amount of $29,000.00; to authorize the City Auditor to transfer a total of $168,105.20 within the Storm Sewer Bond Fund; and to amend the 2004 Capital Improvements Budget; all in connection with the Westside Storm Sewer Improvements Phase 1 Project. This project consists of the furnishing or construction of storm sewer inlets and pipe at four different locations on the West side of the City of Columbus, and such other work as may be necessary to complete the contract in accordance with the plans (CC-14033) and specifications. The locations are as follows: Davis Avenue, Dana Avenue, Sullivant Avenue and Wayne Avenue. The work under this contract shall be completed in a manner acceptable to the City within 90 calendar days after the effective date of the Notice to Proceed. The project construction is expected to begin on approximately August 1, 2005 and be completed on or about Octber 30, 2005 assuming no extension for inclement weather or other delay that may be beyond the contractor's control.
2. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened six bids on April 6, 2005. Bids were received from Storts Excavation, Inc., Columbus Ohio, 31-1464608, Majority, $139,105.20; McDaniel's Construction, Columbus Ohio, 31-1145406, MBE, $148,420.75; Columbus Asphalt Paving, Inc., Gahanna Ohio, 31-0857095, Majority, $180,614.16; The Righter Company, Columbus Ohio, 31-0889208, Majority, $206,703.60; Darby Creek Excavating, Circleville Ohio, 31-1345111, Majority, $236,600.28; and Complete General, Columbus Ohio, 31-4366382, Majority, $248,466.00. The lowest and best bid was from Storts Excavation, Inc.; 31-1464608; $139,105.20.
3. EMERGENCY DESIGNATION: The Division of Sewerage and Drainage request City Council to designate this ordinance an emergency measure in order to allow for the immediate commencement of these urgently needed stormwater infrastructure improvements during this construction season.
4. FISCAL IMPACT: The Division is requesting an amendment to the 2004 Capital Improvements Budget for purposes of establishing sufficient budget authority for this expenditure. In addition this legislation includes a transfer of funds within the Storm Sewer Bonds Fund.
Title
To authorize the Director of Public Utilities to execute a construction contract with Storts Excavation, Inc.; to provide for payment of inspection, material testing and related services to the Transportation Division for the Westside Storm Sewer Improvements Phase 1 Project; to authorize the transfer of $168,105.20 within the Storm Sewer Bond Fund; to authorize an amendment to the 2004 Capital Improvements Budget; for the Division of Sewerage and Drainage; to authorize the expenditure of $168,105.20 within the Storm Sewer Bond Fund; and to declare an emergency. ($168,105.20)
Body
WHEREAS, six bid proposals were received and publicly opened in the offices of the Director of Public Utilities on April 6, 2005, for the construction of the Westside Storm Sewer Improvements Phase 1 Project; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract and to encumber and expend funds to provide for payment of inspection, testing and prevailing wage coordination services costs associated with the Westside Storm Sewer Improvements Phase 1 Project; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Storm Sewer Bond Fund; and
WHEREAS, significant flooding and other stormwater problems have been identified through customer complaints for the area covered by this project; and
WHEREAS, it is necessary to authorize an amendment to the 2004 Capital Improvements Budget for purposes of providing sufficient funding and spending authority for the aforementioned project expenditures; and
WHEREAS, an emergency exists in the usual daily operations of the Division of Sewerage and Drainage, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to enter into a contract for construction services for the Westside Storm Sewer Improvements Phase 1 Project to mitigate the significant flooding and other stormwater problems; for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the City Auditor is hereby authorized to transfer $168,105.20 within the Storm Sewer Bonds Fund, Fund 685, Division of Sewerage and Drainage, Division 60-15, as follows:
TRANSFER FROM: 610753, 685753, Pilot Wetlands Mitigation-$150,000.00 and 610872, 685872, Napoleon Avenue/Broad Street Alley Storm Sewer-$18,105.20
TRANSFER TO: 610787, 685787, Westside Storm Sewer Improvements Phase 1
Section 2. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
Section 3. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 4. That the Director of Public Utilities be, and hereby is, authorized to award and execute a contract for construction of the Westside Storm Sewer Improvements Phase 1 Project with the lowest and best bidder, Storts Excavation, Inc., 1167 McCarley Drive West; Columbus, Ohio 43228; in the amount of $139,105.20 in accordance with the terms and conditions of the contract on file in the Office of the Division of Sewerage and Drainage; and to obtain the necessary testing and prevailing wage coordination services from the Transportation Division; and to pay up to a maximum amount of $29,000.00.
Section 5. That the said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
Section 6. That for the purpose of paying the cost of the construction contract, the cost of inspection, testing and prevailing wage coordination services, the following expenditure, or as much thereof as may be needed is hereby authorized as follows: Division 60-15, Storm Sewer Bond Fund No. 685, Project 610787, Object Level Three 6621, OCA Code 685787, Amount $168,105.20.
Section 7. That the 2004 Capital Improvements Budget Ordinance No. 1059-2004 is hereby amended as follows, to provide sufficient budget authority for the execution of the construction contract stated in Sections 6 and 7 herein.
CURRENT:
610753: Pilot Wetlands Mitigation - $732,000.00
610787: Westside Storm Sewer Improvements Phase 1 - $0.00
610872: Napoleon Avenue/Broad Street Alley Storm Sewer - $800,000.00
AMENDED TO:
610753: Pilot Wetlands Mitigation - $582,000.00 (-$150,000.00)
610787: Westside Storm Sewer Improvements Phase 1 - $168,106.00 (+$168,106.00)
610872: Napoleon Avenue/Broad Street Alley Storm Sewer - $781,894.00 ($18,106.00)
Section 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.