Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into contract on behalf of the Office of Construction Management with Smith Roofing, Ltd. for renovation of the roof at Fire Station No. 24, 1585 Morse Road. The current roof is an EPDM (ethylene propylene diene terpolymer) roof and is the last EPDM roof to be replaced by the Division of Fire. The current roof is approximately ten years old, the maximum life expectancy of an EPDM roof. The current roof is deteriorating and leaking and cannot be repaired. The renovation will consist of the replacement of the current roof with a granular-textured roof of modified bitumen asphalt. The contractor has sixty (60) days upon notification of the award of the contract to complete the project. The roof will include a two (2) year workmanship guarantee from the contractor and a thirty (30) year workmanship and material guarantee from the manufacturer.
Formal bids were solicited and four companies submitted bids on October 7, 2008 as follows: (+2 MBE, 0 FBE, 0 MBR)
+Smith Roofing, Ltd. $135,377.00
General Maintenance & Engineering Co. $153,993.00
+Field Associates $158,700.00
Harold J. Becker $182,895.00
The Office of Construction Management recommends the bid award be made to the most responsive and responsible bidder, Smith Roofing, Ltd.
Emergency action is requested so that the contractor will be able to complete this project during good weather.
Smith Roofing, Ltd. Contract Compliance Number 31-1422838 expiration date 6/14/2009.
Fiscal Impact: The amount of this contract is $135,377.00. The Division of Fire will provide funding for this project through the Safety Voted Bond Fund.
Title
To authorize the Finance and Management Director to enter into contract for the Office of Construction Management with Smith Roofing, Ltd. for the renovation of the roof at Fire Station No. 24, 1585 Morse Road; to authorize the expenditure of $135,377.00 from the Safety Voted Bond Fund; and to declare an emergency. ($135,377.00)
Body
WHEREAS, the roof at Fire Station No. 24 is in disrepair and in need of replacement, and
WHEREAS, formal bids were solicited, and four companies responded, and
WHEREAS, Smith Roofing, Ltd. is the most responsive, responsible, and best bidder to complete the renovation of the roof at Fire Station No. 24, and
WHEREAS, an emergency exists in the usual daily operation of the Office of Construction Management in that it is immediately necessary to authorize the Finance and Management Director to enter into contract with Smith Roofing, Ltd for the renovation of the roof at Fire Station No. 24 in order to allow the project to be completed during good weather, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Finance and Management Director is hereby authorized to enter into contract for the Office of Construction Management with Smith Roofing, Ltd. for the renovation of the roof at Fire Station No. 24, 1585 Morse Road.
SECTION 2: That the expenditure of $135,377.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is herby authorized and approved as follows:
Division: 30-04
Fund: 701
Project: 340103
OCA Code: 644559
Object Level: 06
Object Level 3: 6620
Amount: $135,377.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force and after its passage and approved by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.