Explanation
BACKGROUND: For the option to purchase Small Tools for various City of Columbus agencies. These small tools are used for maintenance work and various other projects within City agencies. The term of the proposed option contracts would be for a period of three (3) years, expiring May 31, 2016, with the option to renew for one (1) additional year, upon the mutual agreement of both parties. The Purchasing Office opened formal bids on February 28, 2013.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation SA004812. One-hundred and sixty-nine (169) bids were solicited (MBR-2, M1A-5, F1-2). Eight (9) bids were received. The solicitation requested catalog bids for various small tool manufacturers. The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders, as follows:
Applied Industrial Technologies, Inc.: CC#34-0117420 (Expires 07/26/13)
Edco Tool & Supply Inc.: CC#34-1040573 (Expires 07/26/13)
Goss Supply Company: CC#31-4378081 (Expires 11/30/13)
MSC Industrial Supply Co., Inc.: CC#13-5526506 (Expires 07/15/13)
Ohio Power Tool Inc.: CC#31-1077158 (Expires 03/05/15)
Spartan Tool Co.: CC#31-0944017 (Expires 06/03/13)
Total Estimated Annual Expenditure: $600,000.00, by various agencies.
There will be no awards for Items 6, 28, 34, 39, 49, and 52, as no bids were offered.
The companies are not debarred according to the Excluded Party Listing or the State Auditor's Finding for Recovery Database.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Mail, Print Services and UTC Fund. All City Agencies will be required to obtain approval to expend from their own appropriations for the estimated annual expenditures.
Title
To authorizethe Finance and Management Director to enter into six (6) contracts for the option to purchase Small Tools for various city agencies: to authorize the expenditure of $6.00 to establish the contracts from the Mail, Print Services and UTC Fund; and to declare an emergency. ($6.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on February 28, 2013 ,and selected the lowest responsive, responsible and best bidders; and
WHEREAS, this ordinance addresses Purchasing objectives of: 1) maximizing the use of City resources by obtaining original optimal products/services at low prices, and 2) encouraging economic development by improving access to City bid opportunities, and 3) providing effective option contracts for City agencies to effective maintain their supply chain and service to the public; and
WHEREAS, because these small tools are used for maintenance work and various other projects within City Agencies, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of various City Agencies in that it is immediately necessary to enter into a contract for the option to purchase small tools, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Finance & Management Director be and is hereby authorized and directed to enter into the following contracts for the option to purchase Small Tools for a period of three (3) years, expiring May 31, 2016, with the option to renew for one (1) additional year, upon the mutual agreement of both parties, in accordance with Solicitation No. SA004812 as follows:
Applied Industrial Technologies, Inc.: Items #13, 18, and 19, $1.00
Edco Tool and Supply Inc.: Items #7, 10, 14, 23, 24, 26, 27, 29, 31, 40, 41, 43, 45, 48, 53, and Stanley Hand Tools (40%) $1.00
Goss Supply Company: Items #1, 2, 11, 12, 16, 22, 36, 39, 51, 54, 59, and Baur Ladders (22%) and Levels (35%) $1.00
MSC Industrial Supply Co., Inc.: Items #4, 17, 32 and 50, $1.00
Ohio Power Tool Inc.: Items #25, 60, Chicago Pneumatic Construction Tool Equipment (43%) and Empire Level (40%) $1.00
Spartan Tool Co.: Items #3, 5, 8, 9, 15, 20, 21, 30, 33, 35, 37, 42, 44, 46, 47, 55, 56, 57, 58, 61, and Grey Pneumatic (40%) $1.00
SECTION 2: That the expenditure of $6.00 is hereby authorized from the Mail, Print Services and UTC Account, Organizational Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3: That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves not vetoes the same.