Explanation
This ordinance authorizes the Director of Technology to modify an existing contract with Technology Site Planners (TechSite) to provide data center alarm monitoring and first responder services in the amount of $54,675.00 for one year, beginning on September 1, 2024 and ending on August 31, 2025.
The original contract with TechSite, the only respondent to RFQ023241, was established by the Department of Technology (DoT) through PO355428. Data center alarm monitoring and first responder services are critical for monitoring the city’s data center infrastructure, including uninterrupted power supply systems, heating, cooling and ventilation units, automatic transfer switch and power distribution units, generators, etc. Failure in any electrical and/or mechanical component can adversely affect the city’s IT applications and services provided by the Department of Technology. The alarm monitoring and first responder services supplements existing 24x7 operations staff and helps to eliminate the incidence of equipment failure.
The original contract amount was $40,578.75. The contract was renewed/modified last year in the amount of $54,675.00. This modification also totals $54,675.00. To date with modifications, a total of $149,928.75 has been authorized for this service.
FISCAL IMPACT
Funds to cover the cost of this service are budgeted and available in the Department of Technology, 2024 Information Services Operating Fund budget.
CONTRACT COMPLIANCE
Vendor Name: Technology Site Planners (TechSite)
Vendor No. 005995
Expiration Date 4/11/2026
Title
To authorize the Director of the Department of Technology to modify an existing contract with Technology Site Planners to provide data center alarm monitoring and first responder services; and to authorize the expenditure of $54,675.00 from the Department of Technology, Information Services Division, Information Services Operating Fund. ($54,675.00)
Body
WHEREAS, the Department of Technology has a need for data center alarm monitoring and first responder services; and
WHEREAS, Technology Site Planners was the only respondent to RFQ023241; and
WHEREAS, the original contract was established via PO3555428; and
WHEREAS, this ordinance authorizes modifying the existing contract, beginning on September 1, 2024 and ending on August 31, 2025; and
WHEREAS, it is necessary to authorize the Director of the Department of Technology to modify an existing contract with Technology Site Planners to provide data center alarm monitoring and first responder services thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology be and is hereby authorized to modify an existing contract with Technology Site Planners to provide data center alarm monitoring and first responder services for a one-year term, beginning on September 1, 2024 and ending on August 31, 2025, at a cost of $54,675.00.
SECTION 2. That the expenditure of $54,675.00 or so much thereof as may be necessary is hereby authorized to be expended from the Department of Technology, Information Services Operating Fund, as follows in the attachment to this ordinance: (see attachment 1520-2024 EXP)
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.