Explanation
This ordinance authorizes the Director of the Department of Technology to enter into a contract with Dell Marketing L.P., utilizing State Term Contract CSP029109 for Microsoft Enterprise Unified Support services, in the amount of $498,222.49.
The Department of Technology (DoT) uses Microsoft Enterprise Unified Support services for account management, support assistance, proactive engagement, and problem resolution services. The continued provision of these services will help keep the various Microsoft tools and applications used throughout the city, maintained and operating efficiently.
This ordinance authorizes a waiver of competitive bidding, in accordance with relevant provisions of Chapter 329 of the Columbus City Codes. Dell Marketing L.P. is the official seller of Microsoft Enterprise Services and therefore provides the lowest price since the service does not need to go through a reseller.
The term of this contract will be for one year, beginning on January 12, 2027, and ending on January 11, 2028, at a total cost of $498,222.49.
FISCAL IMPACT
Funds for this purchase are budgeted and available within the Department of Technology, Information Services Operating Fund.
CONTRACT COMPLIANCE
Dell Marketing L.P.
CC/Vendor #: 010030
Expiration Date: 10/31/2027
Title
To authorize the Director of the Department of Technology to enter a contract with Dell Marketing L.P. utilizing State Term Contract for the purchase of Microsoft Enterprise Unified Support services; to waive the competitive bidding provisions of Chapter 329 of the Columbus City Codes; and to authorize the expenditure of $498,222.49 from the Department of Technology Information Services Operating Fund. ($498,222.49)
Body
WHEREAS, there is a need to purchase Microsoft Enterprise Unified Support services, necessary for account management, support assistance, proactive engagement, and problem resolution services provided by Microsoft tools and applications, used throughout the city; and
WHEREAS, it is necessary to authorize the Director of the Department of Technology to enter into a contract with Dell Marketing L.P., utilizing State Term Contract CSP029109 for the purchase of Microsoft Enterprise Unified Support services, in the amount of $498,222.49; and
WHEREAS, funds in the amount of $498,222.49 are available from the Department of Technology, Information Services Operating Fund; and
WHEREAS, a waiver of the relevant provisions of Columbus City Codes relating to competitive bidding is hereby authorized; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Technology to authorize the Director to enter a contract with Dell Marketing L.P., utilizing State Term Contract CSP029109 for the purchase of Microsoft Enterprise Unified Support services to secure advanced support for many of the City’s critical applications, databases, and infrastructure, for the preservation of the public health, peace, property, safety, and welfare; and health, peace, property and safety; and NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology, be and is hereby authorized to enter a contract with Dell Marketing L.P. utilizing State Term Contract CSP029109 for the purchase of Microsoft Enterprise Unified Support services, in the amount of $498,222.49, for a period of one year beginning on January 12, 2027, and ending on January 11, 2028.
SECTION 2. That the expenditure of up to $498,222.49, or so much thereof as may be necessary, is hereby authorized as provided on the attachment to this ordinance. (See 2750-2026EXP).
SECTION 3. That City Council finds it in the City's best interests to waive the competitive bidding provisions of Chapter 329 of City Code to enter into this contract.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.