City of Columbus - File #: 1995-2006

• File #: 1995-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/1/2006
• In control: Health, Housing & Human Services Committee
• On agenda: 12/11/2006
• Final action: 12/13/2006
• Title: To authorize the Director of Finance and Management to establish a purchase order with Office Depot, in the amount of $12,000.00 for the purchase of office supplies in accordance with the terms and conditions of a universal term contract with the Health Department, to authorize the expenditure of $12,000.00 from the Health Special Revenue Fund, and to declare an emergency.

Date	Ver.	Action By	Action	Result
12/13/2006	1	MAYOR	Signed
12/13/2006	1	CITY CLERK	Attest
12/11/2006	1	Columbus City Council	Approved	Pass
12/11/2006	1	COUNCIL PRESIDENT	Signed
12/4/2006	1	Health Drafter	Sent to Clerk's Office for Council
12/1/2006	1	Health Drafter	Sent for Approval
12/1/2006	1	CITY ATTORNEY	Reviewed and Approved
12/1/2006	1	Health Drafter	Sent to Clerk's Office for Council
12/1/2006	1	City Clerk's Office	Sent back for Clarification/Correction
11/30/2006	1	Health Drafter	Sent for Approval
11/30/2006	1	Finance Reviewer	Reviewed and Approved
11/30/2006	1	Finance Reviewer	Reviewed and Approved
11/30/2006	1	Auditor Reviewer	Reviewed and Approved
11/30/2006	1	CITY AUDITOR	Reviewed and Approved
11/30/2006	1	FINANCE DIRECTOR	Reviewed and Approved
11/6/2006	1	Health Drafter	Sent for Approval
11/6/2006	1	EBOCO Reviewer	Sent for Approval
11/6/2006	1	ODI DIRECTOR	Reviewed and Approved
11/3/2006	1	HEALTH DIRECTOR	Reviewed and Approved
11/1/2006	1	Health Drafter	Sent for Approval
11/1/2006	1	HEALTH DIRECTOR	Reviewed and Approved

Explanation

The Health Department is in need of office supplies for its on-going operations. Formal competitive bids were solicited and received and the Purchasing Office established a universal term contract (UTC) with Office Depot (CC #59-2663954 expiring 08/31/08). The current need to purchase $12,000.00 in office supplies  exceeds $100,000 in the current fiscal year. In compliance with Section 329.07(h)(1), this ordinance authorizes the Director of Finance and Management to establish a purchase order with Office Depot for $12,000.00.

Emergency action is requested to ensure needed supplies are available for Health Department operations.

FISCAL IMPACT: These monies were budgeted within the Health Department Special Revenue Fund, Fund No. 250.

Title

To authorize the Director of Finance and Management to establish a purchase order with Office Depot, in the amount of $12,000.00 for the purchase of office supplies in accordance with the terms and conditions of a universal term contract with the Health Department, to authorize the expenditure of $12,000.00 from the Health Special Revenue Fund, and to declare an emergency.

Body

WHEREAS, the Health Department is in need of office supplies for its programs; and,

WHEREAS, the Purchasing Office previously established a universal term contract with Office Depot, for the purchase of office supplies as a result of the formal competitive bidding process; and,

WHEREAS, in accordance with Section 329.07 (h)(1) of the Columbus City Code, Columbus City Council approval is needed to establish a new purchase order with Office Depot; and,

WHEREAS,  an emergency exists in the usual daily operation of the Columbus Health Department in that it is immediately necessary to authorize the Director of Finance and Management to establish a purchase order for the purchase of office supplies, thereby preserving the public health, peace, property, safety and welfare; Now, therefore,

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

SECTION 1. That the Director of Finance and Management is hereby authorized to establish a purchase order with Office Depot for $12,000.00 for the purchase of office supplies for the Health Department, in accordance with the terms and conditions of the universal term contract.

SECTION 2. That the expenditure of $12,000.00 is hereby authorized from the Health Special Revenue Fund, Fund 250, Object Level One 02, Object Level Three 2201, OCA 500272.

SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.