Explanation
BACKGROUND
This legislation authorizes the Director of the Department of Development to modify a contract with The Waterworks, LLC to increase the contract in an amount up to $100,000.00 to provide residential emergency repair services as part of the Division of Housing’s Emergency Repair Program.
Original contract amount $300,000.00 Ord. 0027-2024 PO428622
Modification No. 1 amount $100,000.00 Ord. 2103-2024
Total contract amount $400,000.00
Emergency Heating, Plumbing, and Water and Sewer Repair is part of the Emergency Repair Program, operated by the Division of Housing. The program was established to assist low and moderate-income homeowners with heating, plumbing, and water and sewer issues that constitute an emergency condition. Emergency repairs under this legislation will address small and large-scale capital home improvements that, if not corrected, may require the owner to vacate their home. Most homeowners are at or below 50% AMI as defined by HUD with exceptions allowed up to 80% AMI.
The department advertised RFQ026104 on Vendor Services seeking contractors to provide emergency mechanical repairs on October 10, 2023 with bids being due on November 3, 2023. The department entered into contract with The Waterworks, LLC in an amount up to $300,000.00, approved by Council under ordinance 0027-2024.
The amount of additional funds expended under this modification will be $100,000.00. This modification is needed in order to pay for emergency repairs on homes within the City of Columbus where the repair will allow the occupant to live safely in their home. This will allow for payment of services that do not fit the eligibility of bond funds. The contract terms will not change.
Emergency action is requested to continue performing needed repairs for residents as quickly as possible.
FISCAL IMPACT: Funding is available in the Division of Housing’s 2024 General Fund budget.
CONTRACT COMPLIANCE: the vendor number is 004777 and expires 3/9/2025.
Title
To authorize the Director of the Department of Development to modify a contract with The Waterworks, LLC to increase the contract in an amount up to $100,000.00 as part of the Division of Housing’s Emergency Repair Program; to authorize the expenditure of up to $100,000.00; and to declare an emergency. ($100,000.00)
Body
WHEREAS, the Director of Development has identified the need to modify a contract with The Waterworks, LLC to increase the contract amount by $100,000.00 to provide residential emergency repair services as part of the Division of Housing’s Emergency Repair Program; and
WHEREAS, the Department of Development advertised RFQ026104 on Vendor Services seeking contractors to provide emergency mechanical repairs on October 10, 2023 and the Director of Development entered into contract with The Waterworks, LLC under the authority of Columbus City Code Section 329.19; and
WHEREAS, this legislation will modify the contract to add additional funds, contract terms will not change; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development in that it is immediately necessary to authorize the Director to modify the contract with The Waterworks, LLC, to allow program services to continue without interruption and to continue performing needed repairs for residents as quickly as possible, all for the preservation of the public health, peace, property, safety and welfare; and NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Development be and is hereby authorized to modify the contract with The Waterworks, LLC in an amount up to $100,000.00, to provide residential emergency repair services as part of the Division of Housing’s Emergency Repair Program.
SECTION 2. That for the purpose as stated in Section 1, the expenditure of $100,000.00, or so much thereof as may be necessary, is hereby authorized in Fund 1000 (General Fund), Dept-Div 44-10 (Housing), in object class 03 (Services) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.