Explanation
BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase the professional engineering services contract with MS Consultants, Inc. for the Parsons Avenue Water Plant (PAWP) Sludge Disposal Project, Division of Power and Water Contract No. 1118.
MS Consultants, Inc., Inc. was contracted by the City to provide site assessment of three existing sludge lagoons at the Parsons Avenue Water Plant (PAWP), prepare a written technical report summarizing the findings with proposed solutions, and provide bid drawings and specifications for the removal and disposal of the lime softening sludge from the lagoons. The original engineering contract anticipated sludge removal from all three lagoons as one construction contract. Due to limited sludge storage capacity available in the lagoons to allow for Parsons Avenue Water Plant to continue operating, the project was divided into two parts during the early stages of the design. Bid specification and drawings were prepared for the immediate removal and disposal of sludge from lagoon 2 before the completion of the technical design report. Preparation of the written technical report, bid drawings, and bid specification for Lagoon 1 and 3 are currently being performed and are now referenced as Part II of this project. The release of contingency funds for the original contract was authorized to cover the additional consultant services required to perform the project design in two parts.
During the Request for Proposals, it was the City's intent to have the Consulting/Engineering firm perform construction administration/construction inspection services and a supplementary site reconnaissance of interior piping and lagoon embankments as a contract modification. This was also indicated in the original authorizing legislation. This contract modification is for the construction services for Part I of the project (sludge removal from lagoon 2).
An additional contract modification will be requested for construction administration /construction inspection services for Part II, sludge removal from lagoon 1 & 3, at a later date when a more accurate assessment of the cost can be determined.
1. Amount of additional funds to be expended: $459,908.00
Original Contract Amount: $394,406.00
Amount of original contract and modification #1: $854,314.00
2. Reasons additional goods/services could not be foreseen:
This is a contract modification as indicated in the original authorizing legislation Ordinance No. 1136-2008.
3. Reason other procurement processes are not used:
As indicated in the original contract legislation, a modification was always planned. During the preparation of the original engineering scope development it was decided that it was not possible to accurately project anticipated costs for construction administration and construction inspection until the design had been substantially completed. Costs associated with this contract modification were able to be more accurately determined as the design work progressed.
4. How cost of modification was determined:
The consultant prepared a detailed estimate of cost per task for remaining scope of work, broken down by project phase and year. City project management staff reviewed and approved these cost summaries.
Contract Compliance Information: 34-6546916, expires 7/10/10, Majority
FISCAL IMPACT: Funds for this project are available within the Water Build America Bonds Fund, Fund No. 609.
Title
To authorize the Director of Public Utilities to modify and increase the professional engineering services contract with MS Consultants, Inc.; for the Parsons Avenue Water Plant Sludge Disposal Project; for the Division of Power and Water; and to authorize the expenditure of $459,908.00 from the Water Build America Bonds Fund. ($459,908.00)
Body
WHEREAS, Contract No. EL008712 was authorized by Ordinance No. 1136-2008, passed July 21, 2008, was executed on September 29, 2008, and was approved by the City Attorney on October 2, 2008; and
WHEREAS, the Division of Power and Water would like to modify and increase the contract for construction services for Part I of the project (sludge removal from Lagoon 2), as mentioned above; and
WHEREAS, the original Ordinance indicated a future contract modification would be needed once a more accurate assessment of the cost could be determined; and
WHEREAS, a future contract modification will be will be requested for construction administration /construction inspection services for Part II, sludge removal from Lagoons 1 & 3, at a later date when a more accurate assessment of the cost can be determined; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Power and Water, to authorize the Director of Public Utilities to modify and increase the professional engineering services contract with MS Consultants, Inc., for the Parsons Avenue Water Plant Sludge Disposal Project, for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to modify and increase the professional engineering services contract with MS Consultants, Inc. for the Parsons Avenue Water Plant Sludge Disposal Project, in the amount of $459,908.00.
SECTION 2. That this contract modification is in compliance with Section 329.16 of Columbus City Codes, 1959.
SECTION 3. That the appropriation and expenditure of $459,908.00 is hereby authorized for the Parsons Avenue Water Plant Sludge Disposal Project within the Water Build America Bonds Fund, Fund No. 609, Division 60-09, Project No. 690414-100000 (new funding), Object Level Three 6686, OCA Code 609414.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.