Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into contracts for the purchase of Luminaires required by the Division of Power and Water for the maintenance of its street lighting system.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA002994). Twenty (20) vendors (l MBR, 1 M1A, 18 MAJ) were solicited and four (4) bids were received and opened (all MAJ) on August 21, 2008. These bids were evaluated and awards are recommended to the lowest, responsive, responsible and best bidders:
General Supply and Services dba Gexpro, MAJ, CC# 205021902, exp. 04/26/09, $270,708.19
Power Line Supply, MAJ, CC# 381783949, exp. 02/01/10, $55,379.45
Consolidated Electrical Dist., MAJ, CC# 770559191, exp. 08/22/10, $50,272.00
FISCAL IMPACT: There is sufficient budget authority in the Electricity Operating Fund for this purchase. $272,919 was spent in 2006 and $316,500 was spent in 2007 for the purchase of Luminaires.
Title
To authorize and direct the Finance and Management Director to enter into contracts for the purchase of Luminaires with General Supply and Services, Inc. dba Gexpro, Power Line Supply Company and Consolidated Electrical Distributors, Inc. for the Division of Power and Water and to authorize the expenditure of $376,359.64 from the Electricity Operating Fund. ($376,359.64)
Body
WHEREAS, the Division of Power and Water has a need for Luminaires for the maintenance of its street lighting system; and
WHEREAS, the Purchasing Office advertised and solicited formal bids for Luminaires (SA002494) on August 21, 2008; and
WHEREAS, three contracts are recommended based upon the lowest, responsive, responsible and best bids received; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into the following contracts for the purchase of Luminaires in accordance with Solicitation No. SA002494 as follows:
General Supply & Services, dba Gexpro, in the amount of $270,708.19.
Consolidated Electrical Distributors, Inc., in the amount of $50,272.00.
Power Line Supply Company, Items: in the amount of $55,379.45.
SECTION 2. That to pay the cost of said contracts, the expenditure of $376,359.64, or so much thereof as may be needed, is hereby authorized from Electricity Operating Fund 550, Div./Dept. No. 60-07, OCA 606764, Object Level Three 2208.
SECTION 3. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.