Explanation
This legislation authorizes the Director of Public Utilities to extend the term of a current contract with the City of Dublin for Water Line Locating Services through the beginning of 2015. The current expiration date is December 31, 2014. This extension will allow the City of Dublin time to locate another means of obtaining this service. Due to a high volume of locating requests both within the City of Columbus and from the City of Dublin it has become necessary for the City of Columbus to stop offering this service so as to keep up with and complete its own internal locating requests. Prior to 2012, the City of Columbus, Division of Sewerage and Drainage had been providing Water Line Locating Services for the City of Dublin on an informal basis. In 2012 a contract was established as the result of the City's effort to formalize the scope of services provided, term and conditions, and pricing structure.
The City of Columbus, Division of Sewerage and Drainage will receive locate requests from the Ohio Utility Protection Service (OUPS) for underground facilities to be marked within the City of Dublin. Columbus will locate and mark, to the best of its ability, the approximate location of water lines based on GIS and as-built drawing information provided by the City of Dublin. Locating and marking of water lines shall only include the City of Dublin owned water mains and services. The point of demark for water lines shall be up to and including the curb stop. Locating of customer owned service lines is not part of this contract.
The term of this Contract shall be from January 1, 2015 through and including April 30, 2015. This contract shall not automatically renew.
FISCAL IMPACT: It is anticipated that $25,000 in revenue will be generated from this contract. The fees for this service will be billed through the Department of Public Utilities Columbus Utilities Billing System (CUBS) and will be deposited into the Sewerage Operating Fund No. 650.
EMERGENCY DESIGNATION: This ordinance is being submitted as an emergency to allow an extension to be established before the current contract expires on December 31, 2014 so that the services may be continued without delay.
Title
To authorize the Director of Public Utilities to extend the term of a current contract to provide the City of Dublin with Water Line Locating Services for the Fiscal Year 2015, and to declare an emergency. ($0.00)
Body
WHEREAS, the City of Dublin has a need for water line locating services; and
WHEREAS, the City of Columbus has been willing to provide these services pursuant to the term contained within the contract; and
WHEREAS, the City of Columbus, Division of Sewerage and Drainage will receive locate requests from the Ohio Utility Protection Service (OUPS) for underground facilities to be marked within the City of Dublin. Columbus will locate and mark, to the best of its ability, the approximate location of water lines based on GIS and as-built drawing information provided by the City of Dublin. Locating and marking of water lines shall only include the City of Dublin owned water mains and services. The point of demark for water lines shall be up to and including the curb stop. Locating of customer owned service lines is not part of this contract; and
WHEREAS, due to a high volume of locating requests both within the City of Columbus and from the City of Dublin it has become necessary for the City of Columbus to stop offering this service so as to keep up with and complete its own internal locating requests; and
WHEREAS, the current contract expiration date is December 31, 2014. The City of Columbus and the City of Dublin have agreed to extend the current contract through and including April 30, 2015; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage, in that it is immediately necessary to extend the term of this Contract to continue providing services while allowing the City of Dublin time to locate another means of obtaining this service; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into the extension of a current revenue contract with the City of Dublin to provide Water Line Locating Services for the extended contract term of January 1, 2015 through and including April 30, 2015.
SECTION 2. That the terms of the contract shall include a provision indicating that Columbus may collect fees for this service.
SECTION 3. That for the reasons stated in the preamble hereto, where is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.