Explanation
BACKGROUND:
In 2013, the City Treasurer’s Office, in collaboration with the City Auditor’s Office, entered into a contract with G Treasury SS, LLC for treasury management software services. This contract was authorized by Columbus City Council through passage of Ordinance No. 1078-2013 on March 20, 2013. The agreement was established through a competitive procurement process led by the City Auditor’s Office as part of the implementation of the City’s accounting system (D365) and included the procurement of a treasury management system designed to integrate with the City’s financial operations.
The purpose of the contract was to provide professional hosting, implementation, and ongoing support services for the GTreasury application, which supports core treasury functions including cash management, investment tracking, banking operations, and financial reporting. The system remains fully integrated with the City’s accounting platform and continues to serve the same operational purpose as originally intended.
Following the initial implementation, the City Auditor’s Office administered the original contract. The City Treasurer’s Office subsequently assumed responsibility for funding and processing contract modifications and extensions consistent with its operational need for the system. The Treasurer’s Office has continued to modify and extend the contract in this manner for over thirteen (13) years.
The original authorizing ordinance did not explicitly authorize future renewal terms pursuant to Columbus City Code Section 329.09(b). As a result, the Treasurer’s Office must now seek City Council approval of this contract modification pursuant to Columbus City Code Section 329.09(a) and the final provision of Section 329.09(b), which states that contracts may not be renewed beyond the number of years authorized in the original ordinance unless approved by ordinance of City Council as a contract modification.
The current action represents modification and extension of the existing contract with G Treasury SS, LLC by one year, for the period of June 14, 2026, through June 13, 2027, in the amount of $34,194.00. This action also formalizes the transition of the contracting party from the City Auditor’s Office to the City Treasurer’s Office. This change reflects the Treasurer’s Office’s direct operational reliance on the system and establishes fiscal and administrative responsibility within the office that utilizes the services.
This transition does not represent a change in scope, use, or purpose of the agreement, but rather aligns contract ownership with the office responsible for treasury operations and ongoing system use.
1.1 Amount of additional funds to be expended: $34,194.00
Cost summary:
Original Contract (2013-2016), Ordinance #1078-2013 $136,800.00
Modification #1 (2016-2017), $1,575.00/month
Modification #2 (2017-2018), $1,575.00/month
Modification #3 (2018-2019), $1,575.00/month
Modification #4, (2019-2020) $1,670.00/month
Modification #5, (2020-2022) $2,000.00/month
Modification #6, (2021-2022), $1,670.00/month
Modification #7, (2022-2023) $2,100.00/month
Modification #8, (2023-2024) $2,247.00/month
Modification #9, (2024-2025) $29,664.00/year
Modification #10, (2025-2026) $30,495.00/year
Modification #11, (2026-2027)(This Ordinance) $34,194.00
Estimated Contract Total: $404,097.00
1.2 Reasons additional goods/services could not be foreseen:
At the time of the original agreement in 2013, the authorizing ordinance did not explicitly authorize future renewal terms as required under current interpretation of Columbus City Code Section 329.09(b). The need for this modification arose due to subsequent legal and procedural interpretation requiring City Council authorization for continuation of contract terms beyond those expressly authorized in the original ordinance. Additionally, the Treasurer’s Office now seeks to formally align the contracting party with the office directly responsible for administration and operational use of the G Treasury system.
1.3 Reason other procurement processes are not used:
G Treasury remains fully integrated with the City’s accounting platform (D365) and supports critical treasury operations including cash management, investment tracking, banking functions, and financial reporting. The system was originally procured as part of the broader D365 implementation and functions as an integrated treasury management solution within the City’s financial operations infrastructure. Utilizing another procurement process at this time would create operational disruption, implementation delays, continuity risks, and potential interruption of essential treasury functions. Additionally, the current modification does not represent a change in scope or purpose of the agreement, but rather continuation of the existing treasury management services already utilized by the City.
1.4 How cost of modification was determined:
The cost of this modification is based upon the pricing structure and service continuation terms provided by G Treasury SS, LLC for the additional one-year contract term. The Treasurer’s Office reviewed the proposed pricing and determined the costs to be reasonable and necessary to support continued treasury management operations.
Future costs for this service are anticipated to increase to approximately $37,280.00 for the 2027-2028 contract term and will be incorporated into future budget planning as appropriate.
EMERGENCY DESIGNATION:
This ordinance is submitted as an emergency measure as the current contract will expire on June 13, 2026, and uninterrupted access to G Treasury services is necessary for the continued operation of the City Treasurer’s Office, including cash management, banking operations, investment tracking, and financial reporting functions integrated with the City’s accounting system, all for the immediate preservation of the public peace, property, health, safety and welfare.
FISCAL IMPACT:
Funds in the amount of $34,194.00 are available within the City Treasurer’s Office 2026 operating general fund budget appropriations.
Title
To modify the City’s contracting party from the City Auditor’s Office to the City Treasurer’s Office; to modify and extend the existing contract with G Treasury SS, LLC by one year for treasury management software services for the period of June 14, 2026 through June 13, 2027; to authorize the expenditure of $34,194.00 from the Treasurer's general fund budget appropriations; and to declare an emergency. ($34,194.00)
Body
WHEREAS, Columbus City Council authorized the original agreement with G Treasury SS, LLC through passage of Ordinance No. 1078-2013 for treasury management software services supporting the City’s treasury operations; and
WHEREAS, the GTreasury application supports core treasury functions including cash management, banking operations, investment tracking, and financial reporting, and remains integrated with the City’s accounting platform (D365); and
WHEREAS, following implementation, the City Treasurer’s Office assumed responsibility for funding and processing contract modifications and extensions consistent with its operational need for the system; and
WHEREAS, the Treasurer’s Office has continued to utilize the system in the same manner for over thirteen (13) years; and
WHEREAS, the original authorizing ordinance did not explicitly authorize future renewal terms pursuant to Columbus City Code Section 329.09(b), requiring City Council approval of continued contract terms through contract modification legislation; and
WHEREAS, this ordinance authorizes modification and extension of the existing agreement with G Treasury SS, LLC by one year for the period of June 14, 2026 through June 13, 2027, authorizes additional funding in the amount of $34,194.00, and modifies the contracting party from the City Auditor’s Office to the City Treasurer’s Office; and
WHEREAS, continuation of the agreement is necessary to avoid disruption of critical treasury operations and maintain continuity of services integrated with the City’s accounting infrastructure; and
WHEREAS, the authorization contained herein is contingent upon G Treasury SS, LLC either completing registration to do business in the State of Ohio or providing the City with a certified statement supporting exemption from such registration requirements under applicable Ohio law; and
WHEREAS, an emergency exists in the usual daily operation of the City Treasurer’s Office in that it is immediately necessary to authorize this contract modification and extension to ensure uninterrupted treasury management services essential to the City’s financial operations, all for the immediate preservation of the public health, peace, property, safety and welfare; and NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Treasurer is hereby authorized to modify and extend the existing contract with G Treasury SS, LLC for treasury management software services for the period of June 14, 2026 through June 13, 2027, authorize additional funding in the amount of $34,194.00, and modify the contracting party from the City Auditor’s Office to the City Treasurer’s Office. Such authorization shall be contingent upon G Treasury SS, LLC either completing registration to do business in the State of Ohio or providing a certified statement acceptable to the City supporting exemption from such registration requirements under applicable Ohio law.
SECTION 2. That the expenditure of $34,194.00, or so much thereof as may be necessary, is hereby authorized from the Treasurer’s Office general fund for contractual services.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes necessary to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.