Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an engineering agreement with Chester Engineers (Ohio), Inc. for the Southwesterly Composting Facility Odor Control Improvements project, CIP 650375-100002. This contract will provide professional engineering services for preliminary design, detailed design services during bidding and services during construction for the Southwesterly Composting Facility Odor Control Improvements. These services shall include, but are not limited to, inspections and evaluations of existing conditions, surveying, preparation of engineering or architectural drawings, preparation of documents/drawings for permit approval, preparation of specifications and bidding documents, preparation of record plan drawings and technical assistance in the preparation of documents.
(For information regarding the project, please see the attached Director's Information Sheet, Section 5.)
PROCUREMENT: The Division advertised for a Request for Proposals (RFP’s) for the subject services on the City’s Vendor Services website and in the City Bulletin in accordance with the overall provisions of Section 329 of the Columbus City Code. The Division of Sewerage and Drainage received five (5) proposals from the following companies:
Name C.C. No. Exp. Date City/State Status
AECOM | 34-1709349 | 3/31/2017 | Columbus, Ohio | MAJ
Burgess & Niple, Inc. | 31-0885550 | 9/12/2016 | Columbus, Ohio | MAJ
Chester Engineers | 20-2401674 | 5/18/2017 | Columbus, Ohio | MBE
Dynotec, Inc. | 31-1319961 | 4/30/2017 | Columbus, Ohio | MBE
RA Consultants, LLC | 20-0654077 | 5/21/2017 | Columbus, Ohio | MAJ
The proposals were reviewed and evaluated by the Proposal Evaluation Committee and determined that the proposal that met or exceeded the qualifications as stated in the RFP was Chester Engineers.
PROJECT TIMELINE: The contract shall be funded by incremental appropriation, through the use of modifications. This original award will provide funding for the Preliminary Design. The future needs for Detailed Design and Services during Construction are anticipated to occur in 2017 and 2018, respectively, at which times future modifications are planned.
Original Contract $ 864,820
Proposed Modification No.1 (2017 funding)* $ 835,000
Proposed Modification No.2 (2018 funding)* $ 660,000
CURRENT PROPOSED TOTAL $2,359,820
*: estimated funding
CONTRACT COMPLIANCE No.: 20-2401674 | MBE | Exp. 5/18/2017 | Vendor # 001157
ECONOMIC IMPACT: The project provides updates and beneficial refurbishment of existing facilities that will extend the useful life of existing structures, eliminate expense for new facilities, increase work efficiency and provide a safe work environment for personnel. No community outreach or environmental factors are considered for this project beyond those already in place.
FISCAL IMPACT: This legislation authorizes the expenditure of $864,820.00 from the Sanitary Sewer General Obligation Bond Fund, Fund 6109.
Title
To authorize the Director of Public Utilities to enter into an engineering agreement with Chester Engineers, Inc. for the Southwesterly Composting Facility Odor Control Improvements project; and to authorize the expenditure of up to $864,820.00 from the Sanitary Sewer General Obligation Bond Fund. ($864,820.00)
Body
WHEREAS, the Southwesterly Composting Facility staff have identified numerous problems associated with the age and condition of the facilities that will require large-scale replacement with improved materials, utlizing an improved design identified through professional engineering design services; and
WHEREAS, this work for the Division of Sewerage and Drainage is part of the City's continuing program to upgrade its treatment facilities, provide efficient, reliable, cost effective operations and enhance personnel safety; and
WHEREAS, it is necessary to authorize the expenditure of up to $864,820.00 from the Sanitary Sewer General Obligation Fund, Fund 6109; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a professional engineering service agreement with Chester Engineers for the Southwesterly Composting Facility Odor Control Improvements project for the preservation of the public health and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a professional engineering service agreement with Chester Engineers (Ohio), Inc., 88 East Broad Street, Suite 1980, Columbus, OH 43215, for the Southwesterly Composting Facility Odor Control Improvements, in accordance with the terms and conditions as shown in the contract on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the Director is hereby authorized to expend up to $864,820.00 in the following manner: Sanitary Sewer G.O. Bond Fund | Fund 6109 | per the account codes in the attachment to this ordinance.
SECTION 3. That said company, Chester Engineers (Ohio), Inc., shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.