Explanation
BACKGROUND: This ordinance authorizes the Public Utilities Director to modify and increase an existing contract with Advanced Engineering Consultants for the Division of Electricity for the Urban Infrastructure Recovery Fund project entitled Dennison Place Street Lighting Improvements.
1. Amount of additional funds to be expended: $1,000.00
Current Contract Amount: $8,400.00
Amount of original contract and this modification: $9,400.00
2. Reasons additional goods/services could not be foreseen:
Due to design complexities associated to the existing sewer infrastructure the consultant has asked the contract be increased by $1,000.00 and extended through April of 2006, so the Division of Electricity can upgrade the current facilities to pedestrian scale street lighting with underground wiring and ornamental decorative poles and light fixtures.
3. Reason other procurement processes are not used:
Advanced Engineering Consultants was awarded the original contract for the Dennison Place Street Lighting Improvements based upon the lowest (informal) bid received April 22, 2005. It would not be feasible to bid this work separately as the consultant would have finished the work, however, the design complexities is causing the delay.
4. How cost of modification was determined:
The consultant is asking for an additional $1,000.00 for the additional work and an extension through April 2006.
Contract Compliance Number: 31-1612308
Emergency action is requested in order to allow the design phase to be completed by the end of April 2006, as this will allow the Division to then advertise the construction phase of this project.
FISCAL IMPACT: There is sufficient funding in the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund 553, Urban Infrastructure Recovery Fund Project 440007, for this expenditure.
Title
To authorize the Director of Public Utilities to modify and increase an existing contract for the Division of Electricity; with Advanced Engineering Consultants; for the Urban Infrastructure Recovery Fund project entitled Dennison Place Street Lighting Improvements; to authorize the expenditure of $1,000.00 from the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund; and to declare an emergency. ($1,000.00)
Body
WHEREAS, informal bids were solicited and opened on April 22, 2005 for professional engineering services to design street lighting system improvements for an Urban Infrastructure Recovery Fund project entitled Dennison Place Street Lighting Improvements; and
WHEREAS, the Public Utilities Director, under the authority of Ordinance 0915-2005, passed June 20, 2005, has entered into contract EL005428, with Advanced Engineering Consultants, based upon the lowest responsive and responsible bid received; and
WHEREAS, it is necessary to amend and increase this contract due to unforeseen design complexities associated to the existing sewer infrastructure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Utilities, Division of Electricity, in that it is immediately necessary to modify and increase the existing contract with Advanced Engineering Consultants, for the Dennison Place Street Lighting Improvements Project, in an emergency manner in order to allow the design phase to be completed by the end of April 2006, so the Division can advertise the construction phase of this project, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Utilities Director is hereby authorized and directed to modify and increase an existing professional engineering services contract, with Advanced Engineering Consultants, for the Dennison Place Street Lighting Improvements Project, in the amount of $1,000.00.
SECTION 2. That this contract modification is in compliance with Section 329.13 of Columbus City Codes, 1959.
SECTION 3. That to pay the cost of the aforesaid contract modification, the expenditure of $1,000.00, or so much thereof as may be needed, is hereby authorized from the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund 553, Division No. 60-07, Urban Infrastructure Recovery Fund Project Number 440007, OCA Code 644369, Object Level Three 6625.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.