Explanation
BACKGROUND: The Division of Police needs to procure uniforms for police officers and some civilian employees. These uniforms are replacement items for officers and civilian employees. This ordinance will enable the Division to purchase these uniforms from Roy Tailors in accordance with a Universal Term Contract established for this purpose by the Purchasing Office. There is also a need to appropriate $50,000.00 in the Division's Law Enforcement Seizure Funds for the purchase of ribbons, awards, and holders.
Bid Information: The Purchasing Office has set up an universal term contract FL004338 for the purchase of uniforms. This UTC was made in response to bid # SA003196.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance No.: 31-1261664 - Roy Tailors Uniforms of Columbus, Inc., expires 11/12/2010.
Emergency Designation: Emergency legislation is requested because the Division needs to order replacement items as soon as practical and to complete any emergency requests.
FISCAL IMPACT: This ordinance authorizes an expenditure of $1,102,500.00 from the Division of Police General Fund Budget and the Division's Law Enforcement Seizure Funds for the purchase of uniforms. The Division of Police budgeted $1,052,500.00 in the 2010 Police General Fund budget for uniforms. A total of $1.2 million was spent for uniforms in 2008 and $1,051,915.00 was spent or encumbered for uniforms in 2009 out of the General Fund using the city's UTC with Roy Tailors Uniforms.
Title
To authorize the Finance and Management Director to issue a purchase order to Roy Tailors Uniform Company of Columbus, Inc. for the purchase of uniforms for the Division of Police from an existing Universal Term Contract, to authorize an appropriation in the Law Enforcement Seizure Funds, to authorize the expenditure of $1,102,500.00 from the General and Law Enforcement Seizure Funds; and to declare an emergency. ($1,102,500.00)
Body
WHEREAS, the Division of Police has an immediate need for uniforms for its personnel; and
WHEREAS, the Purchasing Office has an existing Universal Term Contract FL004338 for the purchase of uniforms; and
WHEREAS, there is a need to appropriate Law Enforcement Seizure Funds; and
WHEREAS, an emergency exists in the usual operation in the Division of Police, Department of Public Safety, in that it is immediately necessary to issue a purchase order to Roy Tailors Uniform Company of Columbus, Inc. for the purchase of uniforms for police officers and civilian employees for the preservation of the public, health, peace, property, safety, welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to issue a purchase order to Roy Tailors Uniform Company of Columbus, Inc. for the purchase of uniforms for the Division of Police on the basis of UTC # FL004338.
SECTION 2. That the City Auditor is hereby authorized to appropriate $50,000.00 within the unallocated balance of the Drug Seizure Fund as follows:
Dept. 30-03|Fund 219|OCA 300988| Sub-Fund 016| Obj Lvl (1) 02|Obj Lvl 2221|
SECTION 3. That the expenditure of $1,102,500.00, or so much thereof as may be needed, is hereby authorized as follows:
| Div. 30-03 | Fund 010 | Obj. Lvl (1) 02 | Obj. Lvl (3) 2221 | OCA Code 300327 | $1,052,500.00 |
|Div. 30-03| Fund 219| Sub-Fund 016| Obj. Lvl (1) 02| Obj. Lvl. (3) 2221| OCA 300988|$50,000.00|
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.