Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a contract modification with Columbus Asphalt Paving Inc. for the construction of the Pedestrian Safety Improvements - Sidewalk Program 2016 project and to provide payment for construction administration and inspection services. Work can potentially be performed in all City Planning Areas. This is a planned modification to add funds for year two of a potential three year contract.
The Pedestrian Safety Improvements - Sidewalk Program 2016 project is also known as the Notice of Violation program. In response to 311 tickets, an inspector visits a property and determines if the sidewalk/driveway apron/shared use path/curb in the public right-of-way is in need of repair and in violation of City Code. Per City Code, the property owner is responsible for making these repairs. If repairs are needed, a Notice of Violation is sent to the property owner. The property owner can either make the repair or the City will make the repair for them and the property owner will be invoiced for the repairs. This contract was bid and established in 2016 for a contractor to make these repairs on an as-needed basis on behalf of the City. A separate contract with small businesses will be established to make these repairs for property owners eligible for the Sidewalk Rescue Program (Sidewalk Repair Reimbursement Program). That contract will be submitted for City Council consideration and approval under a separate ordinance.
The estimated Notice to Proceed date is August 9, 2017.
The original contract amount: $273,045.30 (PO017728, Ord. 1681-2016)
The total of Modification No. 1: $127,000.00
The contract amount including all modifications: $400,045.30
Pre-Qualification Status
Columbus Asphalt Paving Inc. has met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329. There are no proposed subcontractors on this project modification.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Columbus Asphalt Paving Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Columbus Asphalt Paving Inc. is CC57095-113743, Vendor Number 004394, and expires 11/12/17.
3. FISCAL IMPACT
Funding for this project modification is available within the Department of Public Service’s Street and Highway Improvement Non-Bond Fund, Fund 7766. Amendment to the 2017 Capital Improvements Budget is necessary to establish sufficient cash and authority in the proper project.
4. EMERGENCY DESIGNATION
Emergency action is requested in order to allow this project modification to begin at the earliest possible time this construction season and to allow the improvements to be available to the public for the highest provision of pedestrian safety.
Title
To amend the 2017 Capital Improvement Budget; to appropriate funds within the Street and Highway Improvement Non-Bond Fund; to authorize the City Auditor to transfer funds and appropriation within the Street and Highway Improvement Non-Bond Fund; to authorize the Director of Public Service to enter into a contract modification with Columbus Asphalt Paving Inc., and to provide for the payment of construction administration and inspection services in connection with the Pedestrian Safety Improvements - Sidewalk Program 2016 project; to authorize the expenditure of up to $127,000.00 from the Street and Highway Improvement Non-Bond Fund; and to declare an emergency. ($127,000.00)
Body
WHEREAS, the City of Columbus, Department of Public Service is engaged in the Pedestrian Safety Improvements - Sidewalk Program 2016 project, authorized by ordinance no. 1681-2016, contract no. PO017728; and; and
WHEREAS, a contract modification is necessary to add additional funding to this project in order to service additional locations within the corporation limits of the City of Columbus on an as needed basis; and
WHEREAS, the Department of Public Service has determined it to be in the City's best interest to modify contract no. PO017728 for the purpose of performing additional construction work for the Pedestrian Safety Improvements - Sidewalk Program 2016 project; and.
WHEREAS, it is necessary to authorize an amendment to the 2017 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in order to maintain the Pedestrian Safety Improvements - Sidewalk Program 2016 project modification schedule and provide the improved intersections planned in this project to provide the highest level of vehicular and pedestrian safety possible thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2017 Capital Improvements Budget authorized by ordinance 1124-2017 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /Amended
7766 / P766999-100000 / 59-03 Unallocated Balance Fund 7766 (Street & Highway Imp Carryover) / $1,497,398.00 / ($127,000.00) / $1,370,398.00
Fund / Project / Project Name / Current / Change /Amended
7766 / P539001-100000 / Pedestrian Safety Improvements - Sidewalk NOV (Street & Highway Imp Carryover) / $0.00 / $127,000.00 / $127,000.00
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2017, the sum of $127,000.00 is appropriated in Fund 7766 Street and Highway Improvement Non-Bond Fund in Object Class 06 Capital Outlay per the account codes in the attachment to this ordinance.
SECTION 3. That the transfer of $127,000.00, or so much thereof as may be needed, is hereby authorized between projects within Fund 7766 Street and Highway Improvement Non-Bond Fund per the account codes in the attachment to this ordinance.
SECTION 4. That the Director of Public Service be and is hereby authorized to modify and increase contract no. PO017728 with Columbus Asphalt Paving Inc., 1196 Technology Drive, Gahanna, Ohio 43230 for the construction of the Pedestrian Safety Improvements - Sidewalk Program 2016 project in the amount of $115,455.00, or so much thereof as may be needed, in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $11,545.00.
SECTION 5. That the expenditure of $127,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7766 Street and Highway Improvements Non-Bond Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.