Explanation
BACKGROUND: To modify and extend the existing city-wide contract for the option to purchase GIS Maintenance Support Services for the Department of Technology, the largest user to and including March 31, 2008. Formal bids were opened by the Purchasing Office on October 28, 2004. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SA001267JY). FL002533, with Fuller, Mossbarger, Scott and May Engineers, Inc. was established in accordance with bids received. Contract compliance # 61-0659421 (expires February 2, 2008).
According to the Excluded Parties Listing of the Federal government this company is not debarred nor are they listed in the Auditor of State's database for Findings for Recovery.
1. Amount of additional funds: The estimated annual expenditure for the contract is $165,000.00. The Department of Technology must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: The need was foreseen. An extension is provided for in the original contract.
3. Reason other procurement processes not used: The same exact product is required as originally bid. No lower pricing/more attractive terms or conditions are anticipated through re-bidding at this time. Additionally, the daily operational needs can continue while the department conducts research and evaluates the market to execute specifications for a new proposal.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement
FISCAL IMPACT: No funding is required to extend the option contracts. The Department of Technology must set aside their own funding for their estimated expenditures.
To maintain an uninterrupted supply of service to the City Agency using the Universal Term Contract, this ordinance is be submitted as an emergency.
Title
To authorize and direct the Finance and Management Director to modify and extend the citywide contract for the option to purchase GIS Maintenance Support Services , with Fuller, Mossbarger, Scott and May Engineers, Inc., and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids, and selected the lowest bid; and
WHEREAS, vendor has agreed to extend FL002533 at current prices and conditions to and including March 31, 2008, and it is in the best interest of the City to exercise this option; and
WHEREAS, in order to avoid a lapse in our ability to provide contractual GIS Maintenance Support Services, this is being submitted for approval as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to extend FL002533 for an option to purchase GIS Maintenance Support Services thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to modify and extend FL002533 with Fuller, Mossbarger, Scott and May Engineers, Inc. to and including March 31, 2008.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.