Explanation
BACKGROUND:
This legislation authorizes the Director of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order from an existing Universal Term Contract (UTC FL004904, BPO BPCOM20B) that expires March 31, 2018 with Time Warner Cable, to provide internet services in support of the City’s metronet infrastructure. The metronet is a critical component of the computing infrastructure of the city. Establishing this purchase order will provide internet access in support of web-enabled City services, internally hosted web services, and Wi-Fi internet service for employees and citizen access for a one-year term period of April 1, 2016 through March 31, 2017, at a cost of $111,599.76.
FISCAL IMPACT:
In 2014 and 2015, the Department of Technology utilized purchase orders totaling $120,959.72 and $111,599.76 respectively for Time Warner Cable (TWC) services. Funding for 2016 internet services totaling $111,599.76 have been budgeted and are available within the Department of Technology, Information Services Division, Information Services Operating Fund.
CONTRACT COMPLIANCE:
Vendor Name: Time Warner Cable F.I.D#/C.C#: 13 - 3666692 (DAX Vendor Acct#: 000664) Expiration Date: 02/14/2016
Title
To authorize the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order for internet services with Time Warner Cable (TWC) for maintenance services to support citywide metronet hardware; to authorize the expenditure of $111,599.76 from the Department of Technology, Information Services Division, Information Services Operating Fund. ($111,599.76)
Body
WHEREAS, this ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order for internet services with Time Warner Cable (TWC) for maintenance services to support citywide metronet hardware. This purchase order will provide Internet access in support of Citywide Internet access, internally hosted web services, and Wi-Fi Internet service for employees and citizen access for a one-year coverage term period of April 1, 2016 through March 31, 2017, at a cost of $111,599.76; and
WHEREAS, this purchase will be accomplished through the Universal Term Contract (UTC) that is established with Time Warner under FL004904 (BPCOM20B) that expires March 31, 2018. The metronet is a critical component of the computing infrastructure of the city; and
WHEREAS, it is necessary for the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order for internet services with Time Warner Cable (TWC) for maintenance services to support citywide metronet hardware, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Finance and Management, on behalf of the Department of Technology, is hereby authorized to establish a purchase order from an existing Universal Term Contract (UTC FL004904, BPCOM20B) with an expiration date of March 31, 2018, for internet services with Time Warner Cable (TWC) for maintenance services to support citywide metronet hardware, in the amount of $111,599.76, for the coverage term period from April 1, 2016 through March 31, 2017.
SECTION 2: That the expenditure of $111,599.76 or so much thereof as may be necessary is hereby authorized to be expended from: (see attachment 0206-2016 EXP)
Dept: 47 |Div.: 47-02|Obj Class: 03 |Main Account: 63952|Fund: 5100 |Sub-fund:510001|Program: IT010| Section 3:470201| Section 4:IT01| Section 5:IT0101| Amount: $111,599.76| {Communication Other}
SECTION 3: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.