Explanation
BACKGROUND: This legislation is to authorize the Director of the Department of Technology to immediately modify and extend a contract, established by Purchase Order EL002366, with Technology Site Planners (TechSite), an electrical engineering consulting firm, to study, document and support the enhancement of an electrical infrastructure, to implement a new Uninterruptible Power System (UPS) and implement a wiring solution and a power monitoring system for the Arlingate facility, utilized Citywide. During the implementation and enhancement process TechSite will provide: a team of construction/project managers as well as project engineers, weekly progress reports, review progress, update of schedules and budgets, various documentations, written methods and procedures, Record Keeping reports, inspection services, equipment acceptance analysis and proper removal of existing UPS.
Currently, the existing equipment is outdated, resulting in DoT needing the authorization to modify and extend the contract previously legislated and passed by City Council on June 10, 2002, ordinance #0907-02. Without this modification DoT will not be able to maintain its critical information processing and monitoring equipment and an infrastructure that supports all of the cities mission critical hardware applications, thus making the city vulnerable to systems and service disruptions. The term of this contract modification is approximately six-months from project implementation to completion.
This ordianance is associated with and contingent upon the passage of Ordianance #2722-2003, which is the UPS upgrade ordianance and has provision of transferring unencumbered funds from various projects within the Information Services Capital Improvement Budget (CIB), to the UPS upgrade Project 470016.
FISCAL IMPACT: During fiscal year 2002, $46,600.00 was expended with TechSite. Currently, adequate funding is available in the 2003 Information Services Capital Projects Fund, Disaster Recovery project. The term of this contract modification is approximately six-months from project implementation to completion, in the amount of $28,500.00.
EMERGENCY: To remedy multiple risk factors that could result in extended outage of City IT/network services and resolve design problems that are currently outdated and restricting the growth of Information Technology services, emergency legislation is requested to authorize the Director of the Department of Technology to modify and extend a contract with Technology Site Planners, Inc.
CONTRACT COMPLIANCE NUMBER: 31-1811554 Expires: 12/14/2004
Title
To authorize the Director of the Department of Technology to modify and extend a contract with Technology Site Planners, Inc. for the purchase of electrical engineering and consulting services for the Department of Technology, Information Services Capital Improvement Fund, to authorize the expenditure of $28,500.00 and to declare an emergency. ($28,500.00)
Body
WHEREAS, This legislation is to authorize the Director of the Department of Technology to immediately modify and extend a contract, established by Purchase Order EL002366, with Technology Site Planners (TechSite), an electrical engineering consulting firm, and
WHEREAS, The existing equipment is outdated, resulting in DoT needing the authorization to modify and extend the contract previously legislated and passed by City Council on June 10, 2002, ordinance #0907-02, and
WHEREAS, The contract modification will allow Techsite to study, document and support the enhancement of an electrical infrastructure, to implement a new Uninterruptible Power System (UPS) and implement a wiring solution and a power monitoring system for the Arlingate facility, utilized Citywide, and
WHEREAS, During the implementation and enhancement process TechSite will provide: a team of construction/project managers as well as project engineers, weekly progress reports, review progress, update of schedules and budgets, various documentations, written methods and procedures, Record Keeping reports, inspection services, equipment acceptance analysis and proper removal of existing UPS, and
WHEREAS, Without this modification DoT will not be able to maintain its critical information processing and monitoring equipment and an infrastructure that supports all of the cities mission critical hardware applications, thus making the city vulnerable to systems and service disruptions, and
WHEREAS, The term of this contract modification, in the amount of $28,500.00, is approximately six-months from project implementation to completion, and
WHEREAS, Currently, adequate funding is available in the 2003 Information Services Capital Projects Fund, Disaster Recovery project, and
WHEREAS, An emergency exists in the usual daily operation of the City in that it is immediately necessary to modify and extend a contract with TechSite, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to modify and extend a contract, established by Purchase Order EL002366, with Technology Site Planners (TechSite), an electrical engineering consulting firm, to study, document and support the enhancement of an electrical infrastructure, to implement a new Uninterruptible Power System (UPS) and implement a wiring solution and a power monitoring system for the Arlingate facility, utilized Citywide.
SECTION 2: That the expenditure of $28,500.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-02| Fund: 514| OCA Code: 470016 | Obj. Level 1: 06| Obj. Level 3: 6655| Amount: $28,500.00| Project No.: 470016
SECTION 3: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.