Explanation
The Division of Fire was awarded a grant from the Department of Homeland Security to purchase a Video X-ray system that can be safely used in the hand held or robot deployment method and various energetic tools for the bomb squad to remotely open packages. The total cost for this equipment is $73,860.20, the payment of which will be issued by Franklin County, on behalf of the Department of Homeland Security and Ohio Emergency Management Agency. The City of Columbus and Franklin County entered into an Intergovernmental Agreement via Ordinance 1917-2005 to enable this type of purchase.
This legislation will authorize and direct the Director of Finance and Management to execute those documents necessary for the acquisition of these equipment.
Bid Information: The Division of Fire was approved for a State Homeland Security Grant to purchase a video x-ray equipment from Envision CmosXray for $57,711.31 and various energetic tools from Cherry Engineering Inc for $16,148.89 for the Bomb Squad. The grant requirements are such that purchasing this equipment pursuant to section 329.06 (Formal Competitive Bidding) of the Columbus City Code is not possible due to the specialized nature of this equipment.
This specialized and proprietary equipment is unique and offered only by the aforementioned vendors. All equipment and training that is funded through US Homeland Security grants must be approved by the United States Homeland Security Office of Domestic Preparedness to be eligible for funding. There are no other approved equipment vendors that meet Division of Fire's requirement at this time. This equipment is specific for Bomb Squads, and vendors are limited due to the sensitive nature and the small number of bomb squads in the United States.
These companies are not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of State database for Findings for Recovery.
Contract Compliance: Envision CmosXray LLC, 272294882 Expiration 9/2/2012 and Cherry Engineering Inc. 850466521 Expiration 8/24/2012.
Emergency Designation: This legislation is to be declared an emergency measure so that legislative approval can occur prior to expiration of the grant period.
FISCAL IMPACT: This ordinance authorizes the Director of Finance and Management to enter into an agreement to procure equipment in the total amount of $73,860.20 ($57,711.31 for Envision CmosXray and $16,148.89 for Cherry Engineering) for the Division of Fire Bomb Squad using Homeland Security grant funds currently held by Franklin County. There is no fiscal impact to the General Fund.
Title
To authorize and direct the Director of Finance and Management to execute those documents necessary to enter into contracts for the acquisition of a video x-ray system and various energetic tools for the Division of Fire Bomb Squad in accordance with sole source procurement with Envision CmosXray LLC and Cherry Engineering Inc. utilizing Homeland Security Grant funds; and to declare an emergency. ($0.00)
Body
WHEREAS, the Division of Fire needs to acquire a video x-ray system and various energetic tools for the Bomb Squad to remotely open packages; and
WHEREAS, the Division of Fire has been awarded a grant from the Department of Homeland Security to purchase said equipment; and
WHEREAS, these acquisitions are being made in accordance with Sole Source Provisions; and
WHEREAS, an emergency exists in the usual daily operations of the Division of Fire, Department of Public Safety, in that it is immediately necessary to authorize and direct the Director of Finance and Management to execute those documents necessary for the acquisition of said equipment prior to the expiration of the grant period, for the preservation of the public health, peace, property, safety and welfare; Now, therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Director of Finance and Management be and is hereby authorized and directed to execute those documents necessary to enter into contracts with Envision CmosXray LLC and Cherry Engineering Inc. for the acquisition of a video x-ray system and various energetic tools for the Columbus Fire Bomb Squad.
SECTION 2. There is no city related expenditure associated with this ordinance; grant funds from the Department of Homeland Security are being administered via Franklin County in the total amount of $73,860.20
SECTION 3. That this Council finds it is in the best interest of the City of Columbus that this acquisition be in accordance with the provisions of Sole Source Provisions of Section 329.07(e), of the Columbus City Codes.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.