Explanation
1. BACKGROUND: This Ordinance authorizes the Director of Public Utilities to renew the professional engineering services agreement with Hatch Associates Consultants, Inc. for the Blueprint Columbus - Kent / Fairwood Area Project, Capital Improvements Project No. 650870-101202.
*Note: the original agreement was with Chester Engineers. Chester Engineers' name changed to Hatch Associates Consultants, FID# 13-6094431. Name change authorized under Ord. #1535-2019, passed 6/24/19.
The objective of this work is for the City to mitigate overflows of Designed Sewer Relief (DSRs) throughout the City’s system to the 10-year Level of Service (LOS). The City will evaluate and determine if this Level of Service is best achieved with strictly Inflow &Infiltration (I/I) elimination with Green Infrastructure (GI) or in combination with some gray infrastructure.
Under the original agreement, the consultant has conducted the required field investigations, property investigations, storm sewer cleaning and televising, hydraulic modeling & alternative analysis to determine the preferred alternative within the Livingston Avenue area. The consultants have used this data to assemble the 30% project plans and are currently work towards their 60% plan submittal.
This planned contract renewal (No. 1) will provide the funding necessary to conduct additional public meetings and outreach, complete the designs of the GI and private property work as well as the assembly of the bid documents for each of the phases.
This renewal will also provide for water main improvements in the area bounded by East Main St., Rhoads Ave., Livingston Ave., and Miller Ave. There will be approximately 3,710 linear feet of waterline replaced.
Community Planning Area = “62 - Livingston Avenue Area”
1.1 Amount of additional funds to be expended: $968,006.61
Original Contract: $1,799,990.29 (PO001067)
Renewal #1 (current): $ 968,006.61
Renewal #2 (estimated): $ 200,000.00
TOTAL $2,967,996.90
1.2. Reason other procurement processes are not used:
This renewal was planned and identified in the original contracting legislation Ord. No. 2486-2015.
Re-bid of the project will likely result in a higher project costs as much of the project history would be lost and would need to be rediscovered by another consultant unless the new RFP were won by the same consultant. In such a case, we would have missed significant time in acquiring and evaluating the new proposals without significant benefit.
1.3. How cost of renewal was determined:
A cost estimate for the proposed scope of work was prepared by Hatch and reviewed by DOSD.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
This project is being completed as part of the City’s Blueprint Columbus program. This project will construct various types of green infrastructure (GI) throughout the neighborhood which will provide a higher water quality within the region by treating the surface runoff before it discharges to the waterways. The project will also rehabilitate the existing sanitary sewer laterals and install or redirect new roof downspouts so as to reduce inflow and infiltration (I&I) within the sanitary sewer system which will result in fewer water in basements (WIBs), reduced sanitary sewer flows and decreased sanitary sewer overflows (SSOs).
Community outreach is big part of these projects and the initial public meetings have been held. Subsequent meetings with other interested, neighborhood committees have also been held to inform them of the potential changes.
3. CONTRACT COMPLIANCE INFO: 13-6094431, expires 5/21/20, MAJ, DAX No. 25646.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Hatch Associates Consultants, Inc.
4. FUTURE RENEWAL(S): Renewal No. 2 will concentrate on completing the project construction plans, assembling the construction documents, bidding the work and conducting engineering services during construction.
5. FISCAL IMPACT: There are sufficient funds within the Sanitary Sewer G.O. Bonds Fund, however, an amendment to the 2019 Capital Improvements Budget will be necessary.
Title
To authorize the Director of Public Utilities to renew the professional engineering services agreement with Hatch Associates Consultants, Inc. for the Blueprint Columbus - Kent / Fairwood Area Project; for the Division of Sewerage and Drainage; to authorize an expenditure up to $851,493.20 within the Sanitary Sewer General Obligations Bond Fund; to authorize an expenditure up to $116,513.41 within the Water General Obligations Bond Fund; and to amend the 2019 Capital Improvements Budget. ($968,006.61)
Body
WHEREAS, Contract No. PO001067 was authorized by Ordinance No. 2486-2015, passed December 7, 2015, was executed on February 11, 2016, and approved by the City Attorney on February 17, 2016, for the Blueprint Columbus - Kent / Fairwood Area Project; and
WHEREAS, Note: the original agreement was with Chester Engineers. Chester Engineers’s name changed to Hatch Associates Consultants, FID# 13-6094431. Name change authorized under Ord. #1535-2019, passed 6/24/19; and
WHEREAS, Contract Renewal #1 (current) is needed to conduct additional public meetings and outreach, complete the designs of the GI and private property work as well as the assembly of the bid documents for each of the phases; and
WHEREAS, this renewal will also provide for water main improvements in the area bounded by East Main St., Rhoads Ave., Livingston Ave., and Miller Ave.; and
WHEREAS, a future contract renewal (#2) will concentrate on completing the project construction plans, assembling the construction documents, bidding the work and conducting engineering services during construction; and
WHEREAS, it is necessary for this Council to authorize the Director of Public Utilities to renew the professional engineering services agreement with Hatch Associates Consultants, Inc. for the Blueprint Columbus - Kent / Fairwood Area Project; and
WHEREAS, it is necessary for this Council to authorize an expenditure of funds within the Sanitary Sewer G.O. Bonds Fund, for the Division of Sewerage and Drainage, and the Water G.O. Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director of Public Utilities to renew the professional engineering services agreement with Hatch Associates Consultants, Inc., for the Blueprint Columbus - Kent / Fairwood Area Project, for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to renew the professional engineering services agreement with Hatch Associates Consultants, Inc., FID #13-6094431; 88 East Broad St., Suite 1980, Columbus, OH 43215; for the Blueprint Columbus - Kent / Fairwood Area Project, in an amount up to $968,006.61
SECTION 2. That this Renewal is in compliance with Chapter 329 of Columbus City Codes.
SECTION 3. That the 2019 Capital Improvements Budget is hereby amended as follows:
Fund 6109 - Sanitary Sewer G.O. Bonds Fund
Fund 6006 - Water G.O. Bonds Fund
Fund No. | Project ID | Project Name | Current Authority | Revised Authority | Change
6109 | P650870-101201 (NEW) | BP Newton/Bedford | $1,101,100 | $899,607 | -$201,493
6006 | P690236-100070 (NEW) | S. Broadleigh Area WL Imp's | $571,281 | $454,768 | -$116,513
6109 | P650870-101202 (NEW) | Blueprint Kent / Fairwood | $650,000 | $851,493 | +$201,493
6006 | P690236-100144 (NEW) | Kent / Fairwood Area WL Imp’s | $0 | $116,513 | +$116,513
SECTION 4. That an expenditure of $968,006.61 or so much thereof as may be needed, is hereby authorized per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.