Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a custodial services contract with K&M Kleening Service, Inc. at the Health Department building, located at 240 Parsons Avenue in the amount of $297,743.00. The contract is for the period October 21, 2006 through October 20, 2007, with four annual renewal options.
Formal proposals were solicited on June 12, 2006, and opened on June 20, 2006. Six firms submitted a proposal. (2 MBE*, 1 MBR^).
*Dove Building Services, Inc. $292,493.63
*K&M Kleening Service, Inc. $297,743.00
Mid-American Cleaning Contractors $303,518.00
^AA Programmed Janitorial $304,409.00
Mapp Building Services, LLC $308,177.00
Aetna Building Maintenance $310,893.00
It is the recommendation of the Facilities Management Division to award this contract to the most responsive and responsible bidder, K&M Kleening Service, Inc. The lowest bidder was not selected due to the fact that K&M Kleening Service, Inc. has successfully performed the work in this sensitive location for five years without incident. This building requires accreditation with the Joint Commission for Accreditation of Health Care Organizations (JCAHO). It was deemed inappropriate to change contractors with bids so comparable.
Fiscal Impact: The Facilities Management Division budgeted $299,800.00 in the 2006 budget for this project. The cost of this contract is $297,743.00. In 2004 and 2005, the cost of this contract was $294,000.00 each year. K&M Kleening Service, Inc. Contract Compliance Number 02-0553299, expiration 08/26/2007.
Title
To authorize the Finance and Management Director to contract for the Facilities Management Division with K&M Kleening Service, Inc. for custodial services at the Health Department at 240 Parsons Avenue; to authorize the expenditure of $297,743.00 from the General Fund. ($297,743.00)
Body
WHEREAS, it is necessary to contract for custodial services at the Health Department building at 240 Parsons Avenue, and
WHEREAS, the Facilities Management Division formally bid for custodial services, and
WHEREAS, it is the recommendation of the Facilities Management Division to award the contract to the most responsive and responsible bidder, K&M Kleening Service, Inc., now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to contract with K&M Kleening Service, Inc. for custodial services at the Health Department building at 240 Parsons Avenue from October 22, 2006 through October 21, 2007.
SECTION 2. That the expenditure of $297,743.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 010
OCA Code: 450041
Object Level 1: 03
Object Level 3: 3396
Amount: $297,743.00
SECTION 3. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.