Explanation
Background: This ordinance authorizes the Director of the Department of Public Utilities to modify an existing contract with Timmons Group, Inc. for services related to the GIS data model migration to the Utility Network Model project. The modification amount being authorized by this ordinance is $341,541.60. The original contract was authorized by Ordinance 1516-2024 and terminates August 31, 2026.
The Department of Public Utilities maintains separate geodatabases for sewerage (sanitary, combined, and stormwater), water, and electric. Each with its own existing geometric network (GN). This project will help migrate from the GN data model and implement Esri’s Utility Network Model (UNM).
Procurement:
The Department of Public Utilities solicited competitive bids through the Vendor Services and Bonfire websites from January 29, 2024 to March 8, 2024 for these services in accordance with the relevant provisions of Chapter 329 of City Code (RFQ026745). Four (4) bids, all by majority vendors, were received. All were deemed responsive and were evaluated on March 21, 2024. The evaluation committee determined that Timmons Group, Inc. submitted the strongest proposal because its applicable past performance, well-defined proposal that meets the project needs, and approach for both the wet and dry side of utility needs.
The project is expected to be completed in spring or summer of 2026. Additional modifications will be requested, as needed, in future years to continue supporting the project. For each year of the contract, funding is contingent on funding availability, mutual agreement between the parties, approval of City Council, and certification of funds by the City Auditor.
This ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code pertaining to contract modifications.
1. Amount of additional funds: The total amount of additional funds needed for this contract modification #1 is $341,541.60. Total contract amount including this modification is $691,541.60
2. Reason additional funds were not foreseen: The need for additional funds was known at the time of the initial contract and this legislation authorizes funding to cover a continuation of the consultant’s work.
3. Reason other procurement processes were not used: This modification is a continuation of the original contract, which is expected to be complete in mid-late 2026.
4. How was cost determined: The renewal is based upon estimated rates established in the existing contract.
Minority and Women Owned business Enterprise & Small Local Business Enterprise Program:
This contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding. ODI determined there was not an opportunity for MBE/WBE participation in this contract and did not assign a goal. This contract was not bid with a City of Columbus MBE/WBE Program goal and the requirements of the City’s MBE/WBE Program are not applicable to this contract.
Principal Party:
Timmons Group, Inc.
1001 Boulders Parkway, Suite 300
Richmond, VA 23225
Ally Kennedy, 804-433-2998
Contract Compliance Number: 019143
Contract Compliance Expiration Date: May 23, 2026
Subcontractor:
Avineon, Inc.
8401 Greensboro Dr. Suite 510
McLean, VA 22102
Contract Compliance Number: 047169
Contract Compliance Expiration Date: October 31, 2025
Neither the Contractor nor Subcontractor are debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Fiscal Impact: $341,541.60 is budgeted and available from within the Public Utilities Operating Funds to meet the financial obligations of this contract renewal.
$133,714.93 was spent in 2024
$0.00 was spent in 2023
$0.00 was spent in 2022
Title
To authorize the Director of Public Utilities to modify a contract with Timmons Group, Inc. for services for a GIS data model migration to the Utility Network Model; and to authorize the expenditure of $341,541.60 split among the Electricity, Water, Sanitary Sewer, and Stormwater Operating Funds. ($341,541.60)
Body
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to modify an existing contract with Timmons Group, Inc. for GIS data model migration services; and
WHEREAS, it is necessary to authorize the expenditure of $341,541.60 from the Public Utilities Operating Fund, split among the Electricity, Water, Sanitary Sewer, and Stormwater Operating Funds; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, to authorize the Director of the Department of Public Utilities to enter into a modification agreement for GIS data model migration services with Timmons Group, Inc.; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Utilities be and is hereby authorized to modify an existing contract with Timmons Group, INC. for GIS data model migration services to increase funding. The modification amount being authorized by this ordinance is $341,541.60.
SECTION 2. That this contract is in accordance with the relevant provisions of Chapter 329 of the Columbus City Codes.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the purpose stated in Section 1, the expenditure of $341,541.60 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from Public Utilities in object class 03 Services, split among the Electricity, Water, Sanitary Sewer, and Stormwater Operating Funds, per the accounting codes in the attachments to this ordinance.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.