Explanation
Columbus Public Health has applied for a grant from the Ohio Department of Health to fund the Women, Infants and Children (WIC) Program for the period of October 1, 2012, through September 30, 2013. The grant funds awarded will provide for a janitorial service contract for an amount not to exceed $22,537.68. Solicitation SA004535 was bid on the City's vendor services website. An evaluation of all bids received was performed and it was determined that United Family Cleaning Service was the lowest, most responsive and responsible bidder. The contract compliance number for United Family Cleaning Service is 27-4478613. United Family Cleaning Service is contract compliant through March, 26, 2014.
This contract was awarded in compliance with Section 329.11 of the Columbus City Code.
This ordinance is submitted as an emergency so as to allow the financial transaction to be posted in the City's accounting system as soon as possible. Up to date financial posting promotes accurate accounting and financial management.
FISCAL IMPACT: Because the new WIC program is for the period of October 1, 2012 through September 30, 2013, appropriation cannot be created until Columbus Public Health receives the Notice of Award from the Ohio Department of Health. Therefore, it is necessary to fund the WIC cleaning contract within the Health Special Revenue Fund. The Health Special Revenue Fund will be reimbursed for the expense upon receipt of the Notice of Award from the Ohio Department of Health.
Title
To authorize and direct the Board of Health to enter into a contract with United Family Cleaning Service for janitorial services at five WIC offices from October 1, 2012 through September 30, 2013; to authorize a total expenditure of $22,537.68 from the Health Special Revenue Fund, and to declare an emergency. ($22,537.68)
Body
WHEREAS, Columbus Public Health WIC Program is in need of janitorial services at five WIC offices; and,
WHEREAS, solicitation SA004535 was bid on the City's vendor services website; and,
WHERESAS, an evaluation of all bids received was performed and it was determined that United Family Cleaning Service was the lowest, most responsive and responsible bidder; and,
WHEREAS, this ordinance is submitted as an emergency so as to allow the financial transaction to be posted in the City's accounting system as soon as possible. Up to date financial posting promotes accurate accounting and financial management; and,
WHEREAS, an emergency exists in the usual daily operation of the Health Department in that it is immediately necessary to enter into a contract for the immediate preservation of the public health, peace, property, safety and welfare; Now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Board of Health is hereby authorized and directed to enter into a contract with United Family Cleaning Service for janitorial services at five WIC clinics for the period of October 1, 2012, through September 30, 2013, in an amount not to exceed $22,537.68.
SECTION 2. That from the contract stated above, the sum of $22,537.68 is hereby authorized to be expended from the Health Special Revenue Fund, Fund No. 250, Division No. 50-01, OCA Code 500123, Object Level One 03, Object Level Three 3396.
SECTION 3. That this contract is in compliance with Section 329.11 of the Columbus City Code.
SECTION 4. That the City Auditor is authorized to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.